What are the responsibilities and job description for the Financial Associate position at The Pennsylvania State University?
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JOB DESCRIPTION AND POSITION REQUIREMENTS:
The Pennsylvania State University Office of Budget and Finance invites applications for the position of Financial Associate to support financial operations across the University. This position is initially intended to support financial operations within the College of Agricultural Science. This position works in the central college finance office supporting 32 areas within the College of Agricultural, and interacts with administrators, unit faculty, and staff on a daily basis. This position may also provide support when vacancies or projects across other areas of the University require additional help. This important role is geared towards providing comprehensive financial support to faculty and staff in Academic and/or Administrative units.
The Financial Associate will have a broad range of responsibilities, including but not limited to:
- Approve financial transactions according to policy in SIMBA and PSUBuy based on limited authority granted by the Financial Manager (including invoices, journal entries, deposits, purchase orders, etc.)
- Approve travel reimbursements and goods & services reports in SAP Concur based on limited authority granted by the Financial Manager; resolve issues; ensure reports adhere to university policies and procedures as well as funding source spending guidelines
- Review and audit purchasing card transactions; troubleshoot issues for departmental reconcilers and cardholders
- Provide training and support to unit staff; provide guidance on the interpretation of policies to ensure compliance and maintain internal controls. Resolve intermediate and moderately complex issues; effectively communicate policies and procedures as necessary.
- Analyze and verify funding sources to ensure appropriate spending
Education and Experience:
- Excellent customer service skills with a focus on providing supportive and responsive service
- Strong organizational skills with the ability to manage multiple tasks simultaneously
- Ability to work both independently and as a team
- Team player attitude with a commitment to creating a positive and efficient working environment
- Knowledge of the University's enterprise resource planning (ERP) system, System for Integrated Management, Budgeting, and Accounting - SIMBA (SAP/S4HANA) and SAP Concur desired; however, displaying a willingness to learn is more important
This position will be filled at the Senior Support level and minimally requires an Associate's Degree and 4 years of relevant experience, or an equivalent combination of education and experience.
This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.
Penn State is embarking on a project to restructure the University's financial functions to move towards a centralized, service hub-based structure. This position is intended to initially support the unit(s) and functions listed in this posting, however it is expected to evolve over time relative to the overall restructuring. Questions about this project should be directed to the hiring manager during the interview process.
Due to the financial and fiduciary responsibilities of this position, successful completion of a credit history check will be required in addition to standard background checks.
The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms.We embrace individual uniqueness, as well as a culture of belongingthat supports both broad and specific equity initiatives, leverages theeducational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of thecommunity thrive. We value belonging as a core strength and anessential element of the university's teaching, research, and servicemission.
The salary range for this position, including all possible grades is:
$42,100.00 - $61,000.00Salary Structure - additional information on Penn State's job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
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Salary : $42,100 - $61,000
