What are the responsibilities and job description for the Part-Time Administrative Assistant - Support position at The Pennsylvania State University?
- CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
- CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
- If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.
JOB DESCRIPTION AND POSITION REQUIREMENTS:
The administrative assistant supports the general administrative functions of a wide variety of academic or administrative units; including greeting/referring/assisting visitors, customers, or staff; preparing documents and reports; compiling records; organizing and maintaining information; analyzing data and providing general office support. This position has a strong focus providing administrative support to both the 4H and Master Gardener programs in Greene County, PA.
Specific duties include:
- Support daily office activities and administrative processes within the county office
- Greet visitors and provide information; review, respond to, and direct inquiries
- Assist in coordination of meeting/event logistics including scheduling, material preparation, and agendas
- Compose, review, and distribute internal and external communications
- Collect, organize, research, and analyze information and data to prepare reports and summaries
- Create and maintain volunteer/member files and databases (ZSuite, SharePoint, etc.)
- Maintain inventory and order program supplies; arrange for equipment maintenance; process work orders for facilities needs
- Resolve inquiries and ensure compliance with work unit and/or University policies and procedures
- Support and coordinate special events; reserve spaces, prepare materials, coordinate work between teams, and serve as point of contact
- May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized
- May coordinate work assignments of department/unit support employees to ensure efficient work flow and processes
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
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