What are the responsibilities and job description for the Executive Assistant position at The People Concern?
Executive Assistant
2116 Arlington Ave, Los Angeles, CA 90018, USA
- Los Angeles, CA, USA Req #11411
Monday, February 3, 2025
Title : Executive Assistant
Department : Administration
Reports to : CEO
Status : Non-Exempt (Hourly)
Location : Arlington Administration Building
SUMMARY
The Executive Assistant is responsible for providing professional administrative support to the Chief Executive Officer (CEO), Chief Administrative Officer (CAO), and Chief Operating Officer (COO), as well as the Board of Directors of The People Concern. The Executive Assistant ensures organized, efficient and professional operations and possesses the necessary skills to work effectively with senior leadership, staff, donors, and Board members.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Provide administrative support to the CEO, including but not limited to answering phones, detailed calendar management, expense report management, mail processing, invitation coordination, and travel coordination.
2. Coordinate meetings, including scheduling, attendee management, materials preparation, and room set-up for multiple Executive Leadership Team members and Senior staff.
3. Ensure Executive Conference Room remains straightened, clean and stocked.
4. Edit Board of Directors meeting minutes accurately and in a timely manner, send Board meeting reminders and respond to Board members' requests for information.
5. Provide administrative support to the CAO and COO as needed, including but not limited to mail processing, phone screening, meeting scheduling, note taking and project management.
6. Assist with special projects and general office tasks as needed or assigned.
QUALIFICATIONS
1. Bachelor's degree or equivalent combination of education and experience
2. Minimum three years' experience working in Executive Administrative roles
3. Proficient in Microsoft Office suite and Zoom with strong computer skills, minimum typing speed of 30 WPM preferred
4. Demonstrated client service orientation, with a positive attitude; exhibit a calm nature when encountered with customer service matters and client grievances; ability to appropriately represent Executive Management Team members with clear and professional communication
5. Exhibit a high degree of professionalism, good judgement, tact, and diplomacy; able to maintain strict confidentiality
6. Able to be precise, thorough, detail oriented, with excellent time management and organizational skills
7. Able to self-start, work independently and achieve high standards to meet multiple deadlines, while also working effectively with others in a team-oriented environment
8. Excellent communicator, including writing, speaking, editing, proofreading and computer skills, with excellent critical thinking and problem-solving skills; bilingual Spanish speaking preferred
9. Strong calendaring, organizational and document management skills
10. Able to develop and maintain strong relationships with management, staff, donors, Board of Directors and other stakeholders
WORK ENVIRONMENT
Primarily indoor office environment
Regularly required to sit, stand, bend and occasionally lift or carry up to 15 pounds
May necessitate working in busy and loud environments
May be exposed to elements like cold, heat, dust, noise, and odor
May need to bend, stoop, twist, and sit throughout the day
EXPECTED BEHAVIORS OF ALL STAFF
Equal Opportunity Employer
The People Concern is an equal opportunity employer dedicated to non-discrimination in employment. We select the most qualified individual for the job basedon job-related qualifications regardless of race, color, age, sex, religion, national origin, disability, ancestry, marital status, credit history, sexual orientation, arrest and court record, genetic information, veteran status or any other status protected by federal, state or other applicable laws.
About the People Concern
The People Concern empowers the most vulnerable among us to rebuild their lives. One of Los Angeles County's largest social services agencies, The People Concern was formed in 2016 in a merger of two trusted social service organizations based in Los Angeles County, OPCC and Lamp Community. Informed by more than fifty-eight years of work in the community, The People Concern is a leading provider of, and advocate for, evidence-based solutions to the multi-faceted challenges inherent in homelessness and domestic violence.
With compassion and profound respect for those we serve, we provide a fully integrated system of care - including outreach, interim housing, mental and medical health care, substance abuse services, domestic violence services, life skills & wellness programs, and permanent supportive housing - tailored to the unique needs of homeless individuals, survivors of domestic violence, challenged youth, and others who have nowhere else to turn.
The People Concern's model of integrated and comprehensive care empowers our participants to navigate the multi-faceted obstacles in their lives, become their best selves, and ultimately, connect with and contribute to their communities.
Benefits & Perks
Other details
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Salary : $75,000
