Billing Analyst

Billing Analyst

The role includes processing cash applications, applying credit invoices, handling ad hoc requests, and managing military invoicing, including miscellaneous invoices for military and per diem, while ensuring timely month-end uploads to the Wide Area Workflow (WAWF) system.

Essential Duties and Responsibilities:

Cash Applications – Recording and Reconciling incoming payments

• Apply daily cash downloads from the Penfield cash app and upload through the ISD template to FSM (Financial Supply Management), ensuring discrepancies are identified before the template is loaded.
• Manage and apply credit balances from miscellaneous and sales invoices as part of the cash application process.
• Daily Unapplied Report – allocation of generic sales invoices.

Military

• Work with Admin Manager of Government Services to ensure timely and accurate billing of military invoicing
• Enter and issue miscellaneous invoice requests for military contracts such as DVs (declared total loss) and interest. Send out invoices to customer once issued.
• Run per diem prebills for military invoicing by preparing and processing invoices specific to military contracts.
• Review the monthly Billing Recap sheet and ensure alignment with prebills; coordinate with the Admin Manager to address discrepancies.
• Process military invoices and submit them in the WAWF (Wide Area Workflow) system, ensuring compliance with government billing requirements.
• Integrate invoices from Rental to FSM.
• Send Final Payment History file to the Military when contract has expired been fully paid.

Miscellaneous Invoicing

• Support the Billing Analyst with the preparation and processing of miscellaneous invoices.

Ad Hoc Responsibilities

• Manage and respond to emails related to cash remittances and military invoice rejections.
• Conduct research and assist with special projects as required.

Qualifications / Skills:

• Knowledge of accounts receivable processes is a plus.
• Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
• Strong communication skills, both verbal and written.
• Highly detail-oriented with excellent organizational skills.
• Ability to work effectively as part of a team.
• Adaptability to changing environments and priorities.
• Experience with Financial Supply Management (FSM) is a plus.

Education / Experience:

Associate’s or Bachelor’s degree in Accounting, Business Administration, or a related field.

1 year or more related experience and/or training in any Accounting Department

Salary $55K to $60K