Grants Administrator - Jefferson County

04/11/2025 Grade 29 Full time Jefferson County is seeking a highly qualified Grants Administrator to manage and coordinate grant programs, ensuring compliance and maximizing external funding. This role oversees grant applications, budget preparation, contract coordination, and fund disbursement while serving as the primary liaison during audits and reviews. The Grants Administrator monitors expenditures, tracks financial and programmatic activities, and ensures adherence to grant regulations and county policies. Additionally, they evaluate and refine departmental policies and procedures while providing leadership through work assignments, performance evaluations, and feedback. The Jefferson County Commission provides competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more. The pay range for this job is presented below:

Jefferson County: $75,504 - $117,145

• Driver’s license.
• Experience supervising staff to include assigning and reviewing work, completing performance appraisals, and making disciplinary recommendations.
• Experience with grant administration and grant compliance (e.g., budget monitoring, reporting and auditing).
• Experience writing and managing federal Housing and Urban Development grants (e.g., HOME, Community Development Block Grant, Emergency Solution Grant).

• Bachelor's degree or higher in Public or Business Administration or related field (e.g., Accounting, Finance, Management, Government, or Social Work).
• Grant Writing Certification from Grants Professional Association.
• Grants Management Certification from Grants Professional Association.
• Experience developing policies and procedures related to the operation of grants administration for a public or private organization.
• Experience with grant administration and contract compliance (e.g., budget development, monitoring, reporting, auditing).
• Experience with project and program management to include: risk analysis, implementation, and evaluation.
• Experience with the Integrated Disbursement and Information System (IDIS) or similar database for the purpose of grants administration and compliance.

• Coordinates contracts, grant proposals, and disbursements with organizations, grant-approved agencies, and sub-recipients by conducting on-site visits, reviewing grant proposals, and researching proposals to deliver funds for the programs.
• Prepares financial and budgeting information by preparing project summaries and budget amendments to ensure operation within legal and regulatory requirements.
• Manages meetings related to gathering and disseminating grant information by organizing and conducting meetings, preparing information, and providing trainings to ensure that all stakeholders are informed.
• Monitors agencies’ use of grant funds by conducting risk analysis and verifying they are compliant with all mandated grant rules and regulations to ensure that grant funds are used for their intended purpose.
• Monitors third-party contractors by coordinating meetings, reviewing information, and communicating with partnering agencies to ensure applicable grant requirements are met.
• Coordinates operational activities of the department by analyzing Federal and State program regulations, developing operating policies, and coordinating departmental planning initiatives to attract, maintain and justify grant funds from outside sources.
• Prepares reports for supervisors and government agencies by writing summaries, reviewing numbers, and filing reports regarding the status of funding and grant activities to comply with funding and grant requirements.
• Engages in activities designed to ensure professional development, awareness of developments in the field, and knowledge of relevant practices, rules, laws, policies, and/or guidelines.
• Supervises staff by assigning and distributing work, directing staff in their job duties, monitoring progress of work, providing feedback and/or training.

Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods. May involve occasional light lifting of items or objects weighing up to 25 lbs. Work is conducted mostly indoors in an office setting, with periodic field visits to external locations. Work involves use of standard office equipment, such as computer, phone, copier, etc.