What are the responsibilities and job description for the Human Resources Technician position at The Personnel Board of Jefferson County?
TARGET CLOSE DATE:
03/14/2025
PAY GRADE:
Grade 18
TYPE:
Full time
JOB SUMMARY:
Human Resources Technicians in the Merit System assist with carrying out administrative functions related to various human resources activities within an Agency. Incumbents support human resources activities for an assigned program area or activity by following prescribed procedures and adhering to organizational policies, and the rules and regulations affecting the Agency they support. The work of a Human Resources Technician is performed with a moderate level of autonomy and requires the ability to follow a variety of organizational policies and procedures. Human Resources Technicians provide administrative support to employees, supervisors, and department heads on various human resource functions, such as processing/editing digital personnel files, preparing materials for test administrations, data entry, preparing correspondence, and providing customer service to employees and the general public.
COMPENSATION & BENEFITS:
Agencies provide competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more.Applications for this position will be considered for the following Merit System employing agencies. The pay range for this job varies depending upon the Merit System employing agency.
Birmingham $40,518 - $62,857
Health Department of Jefferson County $45,011 - $69,825
Jefferson County $44,137 - $68,494
Personnel Board of Jefferson County $40,352 - $62,608
MINIMUM QUALIFICATIONS:
The following are job-related qualifications that are required for employment consideration for this position:
- Experience providing customer service to internal and external customers/employees including responding to inquiries, explaining workplace policies and procedures, and resolving issues or complaints.
- Experience using computer software (e.g., Human Resources Information Systems, Excel, Access) to gather, update, and manage electronic data/files.
PREFERRED QUALIFICATIONS:
The following are job-related qualifications deemed desirable by Merit System agencies. These qualifications may be considered by a hiring agency when reviewing applications and inviting candidates to participate in subsequent steps in the selection processes.
- Experience working in a human resources environment.
TYPICAL JOB DUTIES:
- Advises and provides information to employees, supervisors, department heads and the public on matters related to jurisdictional and departmental policies and procedures.
- Assists with administration of employee benefits by assisting employees with enrolling for benefits, maintaining benefits records, and assisting employees apply for tuition reimbursement programs.
- Assists with payroll functions by reviewing payroll records and data and coordinating with payroll department to update or correct information.
- Assists with processing new hires by submitting certification requests to PBJC, coordinating with hiring managers to identify newly hired staff, ensuring background checks, drug testing and other appropriate medical tests are completed for potential new hires, assisting new hires with completing necessary paperwork, and participating in the new hire orientation process.
- Assists with the assessment process by recruiting potential assessors, coordinating travel arrangements, printing and distributing assessment materials, and entering assessment data into appropriate databases for scoring.
- Assists with the collection and evaluation of job applications by creating job announcements, reviewing submitted applications, answering questions from applicants, notifying applicants of their eligibility status and receiving/reviewing applicant appeals.
- Participates in the investigation and resolution of complaints, grievances, and disciplinary appeals filed by or against Merit System Employees.
- Performs general and advanced administrative duties (e.g., data entry, report writing, preparing correspondence etc.) in order to effectively fulfill departmental/jurisdictional needs.
- Prepares and maintains certification lists by receiving and reviewing certification requests, establishing lists of qualified candidates for a job announcement, entering the active dates for the list, updating certification lists, and sending out lists to jurisdictions so that they can fill vacancies.
- Prepares for and participates in test administrations by preparing and sending notices to candidates, assisting candidates with scheduling their test, preparing materials, facilities, and equipment for the administration, and serving as an exam administrator/proctor.
- Processes personnel actions into Human Resources Information Systems (HRIS) by receiving and reviewing personnel action forms, ensuring changes are accurate, and entering the action into the appropriate systems in order to maintain detailed and accurate human resources data.
PHYSICAL DEMANDS:
Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods. May involve occasional light lifting of items or objects weighing up to 25 lbs.
WORK ENVIRONMENT:
Work is conducted mostly indoors in an office setting, with periodic field visits to external indoor locations. Work involves use of standard office equipment, such as computer, phone, copier, etc.
EEO STATEMENT:
The Personnel Board of Jefferson County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment with the Personnel Board of Jefferson County, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Each Merit System member city/agency operate its own equal employment opportunity policies available on the individual city/agency website.
ACCOMMODATION:
To request an accommodation in the application or hiring process due to your own ongoing medical condition or disability, please contact our Accommodations Coordinator at accommodationrequest@pbjcal.org or phone at 205-279-3500 (select option 1) Monday through Friday, 8:00 a.m. to 5:00 p.m. Central Time. The accommodation process is reserved solely for job seekers with disabilities requesting accessibility assistance or accommodation in the job application process.
NOTE:
This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System. More detail regarding this job is available by clicking Apply.
DISCLAIMER:
This job posting is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.
Salary : $40,352 - $62,608
