Principal Administrative Analyst - Jefferson County

02/24/2025 Grade 28 Full time Jefferson County Commission is seeking a dedicated and detail-oriented Principal Administrative Analyst to oversee and manage administrative and human resource functions within their assigned departments. This multifaceted role involves a range of responsibilities, including maintaining departmental records, processing purchase orders and requisitions, creating training presentations for department employees, compiling statistical reports (such as department activity and training participation), and composing correspondence to both internal and external entities (including department heads, citizens, and customers).

As supervisors of subordinate personnel, Principal Administrative Analysts play a key role in hiring decisions, work assignment and review, performance appraisals, and providing constructive feedback to team members. The ideal candidate will bring strong organizational skills, leadership capabilities, and a commitment to maintaining efficient and effective operations within their department. Agencies provide competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more.

Applications for this position will be considered for the following Merit System employing agencies. The pay range for this job varies depending upon the Merit System employing agency.

Jefferson County $71,905 - $111,550

• Experience researching and monitoring a budget (e.g., forecasting revenues, tracking expenditures).
• Experience implementing and monitoring new projects, programs, policies, or initiatives to ensure departmental compliance with codes, laws, or standards.
• Experience working in a lead or supervisory capacity (e.g., training, scheduling, assigning, and reviewing work of coworkers or staff).
• Experience conducting research, including collecting data, tracking, analyzing, and interpreting data (e.g., tracking project data, processing payroll).
• Experience writing reports that outline or summarize proposals, research, projects, etc., including providing outcomes and recommendations (e.g., grant applications, community improvement plans, policy analysis, and/or development).

• Bachelor’s degree in Business Administration, Public Administration, Finance, Accounting, or a closely related field.
• Experience analyzing, reviewing, and/or monitoring grants.
• Experience using Microsoft Office (Word, Excel, Outlook, Access, etc.).
• Experience developing department or organizational policies and procedures.

• Prepares, monitors, and administers departmental or organizational budget by reviewing spending trends, expenditure reports, analyzing financial data and ensuring expenditures are within annual budgetary limits.
• Procures and/or manages inventory (i.e., supplies and equipment) to ensure the products and services are available to meet the operational needs of each department.
• Manages various projects as they relate to assigned work area.
• Supports department/jurisdiction by composing correspondences, producing reports, updating procedural manuals, creating forms, maintaining and updating files, attending trainings, maintaining records, and implementing and monitoring new programs.
• Collaborates and communicates with various individuals, merit system employees, department heads, and elected officials by sending and responding to correspondence, attending meetings, making presentations, and working with other internal departments.
• Initiates, writes, implements, monitors, and reports on grants following Federal, State, Local, and grant guidelines.
• Produces training and/or presentation materials, distributes materials, and/or delivers training/presentations.
• Prepares for and attends City Council and Board Meetings.
• Supervises staff by assigning and distributing work, directing staff in their job duties, monitoring progress of work, providing feedback and/or training.

Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods. Job may involve occasional light lifting of items or objects weighing up to 25 lbs. Work is conducted almost exclusively indoors in an office setting. Work involves use of standard office equipment, such as computer, phone, copier, etc.