What are the responsibilities and job description for the Stores/Procurement Officer - City of Birmingham position at The Personnel Board of Jefferson County?
TARGET CLOSE DATE:
02/07/2025
PAY GRADE:
Grade 23
TYPE:
Full time
JOB SUMMARY:
The City of Birmingham is seeking experienced and detail-oriented Stores/Procurement Officers to oversee the operations of a key warehouse facility that serves as a receiving center for a wide range of supplies, materials, and equipment essential to the city’s operations. In this role, you will be responsible for managing the procurement process by researching vendors, participating in competitive bidding, and awarding contracts for goods and services. You will ensure proper inventory levels are maintained and efficiently issue supplies, materials, and equipment to various city departments based on their needs.
COMPENSATION & BENEFITS:
MINIMUM QUALIFICATIONS:
The following are job-related qualifications that are required for employment consideration for this position:
- Experience supervising multiple employees of varying skill levels to include training and performance assessment.
- Experience writing bids and specifications and/or executing the bid process to procure commodities.
- Experience conducting cycle counts and inventories in a warehouse setting using inventory control software (e.g., New World, InFlow, Munis).
- Experience ordering and reordering supplies based on usage and critical minimal levels.
PREFERRED QUALIFICATIONS:
The following are job-related qualifications deemed desirable by Merit System agencies. These qualifications may be considered by a hiring agency when reviewing applications and inviting candidates to participate in subsequent steps in the selection processes.
- Experience with administrative procedures and systems such as managing files and records and designing forms.
TYPICAL JOB DUTIES:
- Communicates with vendors, manufacturers, and end users to satisfy requests for goods and services, resolve issues, develop procurement sources and gather feedback.
- Coordinates shipments and deliveries for various departments ensuring quality and accuracy of items received, preparing documentation and issuing stock from inventory to fulfill end-user requests.
- Procures and/or manages inventory (i.e., supplies and equipment) to ensure the products and services are available to meet the operational needs of each department.
- Supervises staff by assigning and distributing work, directing staff in their job duties, monitoring progress of work, providing feedback and/or training.
- Sets up training schools or classes with vendors to instruct end-users about the proper and safe use of products.
- Meets with vendors and product demonstrators to obtain information about a product, service, or piece of equipment.
- Generates monthly requisition report in order to ensure adequate supplies and equipment are available.
PHYSICAL DEMANDS:
Job involves physical exertion required for sustained periods of light physical activity such as walking and standing. May involve regular lifting of items or objects weighing up to 50 lbs.
WORK ENVIRONMENT:
Work is conducted almost exclusively indoors in a warehouse facility setting. Work involves use of standard office equipment, such as computer, phone, copier, etc.
EEO STATEMENT:
The Personnel Board of Jefferson County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment with the Personnel Board of Jefferson County, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Each Merit System member city/agency operate its own equal employment opportunity policies available on the individual city/agency website.
ACCOMMODATION:
To request an accommodation in the application or hiring process due to your own ongoing medical condition or disability, please contact our Accommodations Coordinator at accommodationrequest@pbjcal.org or phone at 205-279-3500 (select option 1) Monday through Friday, 8:00 a.m. to 5:00 p.m. Central Time. The accommodation process is reserved solely for job seekers with disabilities requesting accessibility assistance or accommodation in the job application process.
NOTE:
This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System. More detail regarding this job is available by clicking Apply.
DISCLAIMER:
This job posting is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.
