Accounting & Payroll Manager

We’re a dynamic and fast-growing boutique staffing agency that prides itself on offering personalized service to both clients and candidates. Our team operates with expertise, professionalism, and a hands-on approach to everything we do. We are currently looking for a detail-oriented Accounting & Payroll Manager to oversee our accounting and payroll functions. This is a unique opportunity for a proactive, independent professional who thrives in a standalone role and is eager to make a meaningful impact on our operations

Key Responsibilities:

Accounting:

• Manage all aspects of invoicing, including creating, sending, and tracking client invoices.
• Handle month-end close activities, including reconciliations and financial reporting.
• Record and maintain journal entries, ensuring accuracy and consistency.
• Oversee accounts payable and receivable, ensuring all transactions are processed efficiently and on time.
• Use QuickBooks to maintain financial records and generate insightful reports.
• Prepare and present financial statements for leadership, providing clear and actionable insights.
• Assist with budgeting processes by providing accurate financial data and projections.
• Collaborate on strategic planning by analyzing financial trends and offering data-driven recommendations.
• Support external audits as needed, ensuring accuracy and compliance with accounting standards.

Payroll & HR Administration:

• Process biweekly, high-volume multi-state payroll for employees across multiple locations accurately and on time, ensuring compliance with all federal and state regulations.
• Handle the complete onboarding process for new hires, ensuring all documentation, orientation, and compliance requirements are met.
• Maintain accurate employee records in accordance with legal and company requirements.
• Serve as the primary contact for employee inquiries regarding payroll and benefits.
• Administer employee benefits, handling updates and changes as needed.

General Administration:

• Be the sole point of contact for all accounting, payroll, and HR-related matters.
• Streamline accounting and payroll processes to improve efficiency and ensure compliance.
• Provide leadership with valuable insights based on financial and payroll data.

Qualifications:

• Bachelor’s degree in Accounting, Finance, Human Resources, or a related field.
• 5 years of experience in an accounting and payroll role, with a strong focus on payroll and invoicing responsibilities.
• Proficiency in QuickBooks and Microsoft Excel.
• Strong understanding of multi-state payroll processing and HR compliance.
• Experience with month-end close, invoicing, financial reporting, and budgeting.
• Familiarity with strategic planning and providing data-driven recommendations.
• Exceptional organizational skills and keen attention to detail.
• Ability to work independently and prioritize multiple tasks efficiently.
• Excellent interpersonal and communication skills.

Why You’ll Love Working With Us:

• Competitive salary based on experience.
• Comprehensive benefits package, including health insurance and retirement plans.
• Opportunity to work in a dynamic, fast-paced environment where you can make a direct impact.
• Professional growth opportunities within a supportive and collaborative team.
• A standalone role that gives you the autonomy to shape processes and drive efficiency.