What are the responsibilities and job description for the Accounts Receivable Specialist position at The Phoenix Group?
Our client, an environmental services organization, is seeking an Accounts Receivable Specialist in NYC!
Key Responsibilities:
- Generate and send invoices to both contract-based and on-demand clients in a timely manner.
- Accurately post journal entries and ensure all financial transactions are recorded correctly.
- Process customer payments efficiently, applying them to the appropriate accounts.
- Reconcile daily payment activity, including settlement batches and bank deposits.
- Perform account reconciliations for both general ledger and individual customer accounts.
- Maintain accurate billing records and keep customer account details current.
- Research and resolve discrepancies related to billing issues or account balances.
- Update and manage customer profiles within various billing portals.
- Address customer inquiries and follow through on outstanding or unresolved issues.
- Initiate collections efforts on past-due accounts and work collaboratively with clients to arrange payment solutions.
- Conduct credit checks on new customers to evaluate credit risk.
- Partner with internal teams to resolve invoice-related questions or account concerns.
- Review customer contracts to confirm billing details are correct and complete.
- Track and report on accounts receivable performance, including aging reports and Days Sales Outstanding (DSO).
- Contribute to special projects and assist with ad hoc assignments as needed.
- Support ongoing improvements to accounts receivable processes and best practices.
Qualifications:
- At least 2 years of experience in Accounts Receivable or general accounting, with a focus on collections.
- Skilled in Microsoft Excel and Outlook, with strong data management and communication abilities.
- Familiarity with ERP systems or accounting software platforms.
- Strong written and verbal communication skills; able to work well with both internal teams and external customers.
- Highly organized and proactive, with a problem-solving mindset.
- Strong attention to detail and the ability to consistently meet deadlines.
- Comfortable working in a fast-paced environment without compromising accuracy.
- Self-starter who can manage tasks independently with minimal direction.
The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.
Salary : $55,000 - $70,000
