Office Manager

Our client, a prestigious law firm, is seeking an Office Manager & Paralegal to join their team!

Key Responsibilities & Duties:

Office Manager Duties:

• Leads the support staff, ensuring effective teamwork, efficiency, and alignment with firm goals.
• Oversees the Legal Assistant/Administrative Assistant (LAA) team, delegating tasks for timely completion.
• Communicates and interprets company policies and office procedures effectively.
• Assists in resolving workplace challenges and motivates staff towards goal achievement.
• Manages time records for support staff to ensure proper office coverage.
• Serves as the main contact point for attorneys in the absence of their assigned LAA.
• Coordinates lunch breaks and schedules to ensure continuous office coverage.
• Assists in the recruitment, onboarding, and training of new support staff.
• Oversees file management and coordinates off-site storage transitions.
• Helps organize firm-sponsored events and assists with other administrative functions.

Paralegal Duties:

• Prepares exhibits, appendices, and other documents for legal proceedings.
• Sets up and manages war rooms for trials and arbitrations.
• Attends and assists during depositions, hearings, trials, and arbitrations.
• Drafts legal documents, subpoenas, and other correspondence.
• Conducts legal research, monitors proceedings, and identifies potential witnesses.
• Supports due diligence efforts and assists with documenting research findings.
• Coordinates with attorneys, litigation support, IT, and office services teams.
• Keeps up-to-date on procedural rules, e-filing systems, and e-discovery processes.

Required Qualifications & Competencies:

• High School Diploma or equivalent required.
• 2-4 years of management experience (preferably in law firm management).
• 3-5 years of experience working in a law firm.
• Proficiency in Microsoft Office and iManage document management software.
• Excellent organizational skills with the ability to manage and prioritize tasks within deadlines.
• Capable of handling confidential information with discretion.
• Strong communication and interpersonal skills for engaging with clients, attorneys, and staff.
• Ability to lift up to 50 pounds and retrieve items from high shelves (up to 8 feet).
• Flexibility to work irregular hours, occasionally exceeding 40 hours per week, and a high level of adaptability.

The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.