Events Manager

A Venue Events Manager is responsible for planning, coordinating, and executing

events that take place at Evie’s on the Bay, Tiki Bar and Point Restaurant. Their role

involves a wide range of tasks to ensure that events run smoothly and successfully.

Here are some typical job duties and responsibilities of a Venue Events Manager:

1. Event Planning and Coordination:

 Collaborate with clients to understand their event requirements and

objectives.

 Plan event logistics, including setup, décor, audio-visual equipment,

seating arrangements, and more.

 Coordinate with vendors, suppliers, and contractors to ensure timely

delivery of services and products.

 Create event timelines and schedules, and manage event-related

deadlines.

2. Budget Management:

 Develop event budgets in consultation with clients and management.

 Track expenses and ensure that the event stays within budget constraints.

 Negotiate contracts with vendors and suppliers to secure cost-effective

services.

3. Venue Setup and Logistics:

 Oversee the setup of event spaces, ensuring that they are arranged

according to the event's requirements.

 Manage technical aspects such as lighting, sound systems, and audio-

visual equipment.

 Ensure that the venue complies with safety and accessibility regulations.

4. Client Relations:

 Maintain clear and regular communication with clients throughout the

planning process.

 Address client concerns, answer queries, and provide solutions to any

challenges that arise.

5. Staff Coordination:

 Recruit, train, and manage event staff, including servers, ushers, security

personnel, and technical crews.

 Assign roles and responsibilities to staff members and ensure they are

well-informed about their tasks.

6. On-Site Event Management:

 Supervise event setup, execution, and teardown to ensure that everything

runs smoothly.

 Troubleshoot issues that may arise during the event and make real-time

decisions to address them.

 Monitor the event schedule and make adjustments as needed to keep the

event on track.

7. Marketing and Promotion:

 Collaborate with the marketing team to promote upcoming events and

attract attendees.

 Utilize various marketing channels to increase event visibility and

attendance.

8. Post-Event Evaluation:

 Gather feedback from clients, attendees, and staff to assess the success

of the event.

 Identify areas for improvement and implement changes for future events.

 Analyze financial reports to evaluate the event's profitability and cost-

effectiveness.

9. Risk Management:

 Develop contingency plans for potential issues such as technical glitches,

weather disruptions, or emergencies.

 Ensure compliance with health and safety regulations and manage any

emergency situations that may arise.

10. Trend and Industry Knowledge:

 Stay up-to-date with industry trends, innovations, and best practices in event

management.

 Incorporate creative ideas and innovative concepts into event planning and

execution.

In summary, a Venue Events Manager plays a critical role in orchestrating successful

events by overseeing all aspects of event planning, coordination, execution, and post-

event evaluation. Their responsibilities encompass client communication, budget

management, logistics coordination, staff management, and more.

Additional Duties:

 Schedule Music for The Tiki bar and coordinate with their management team on who and when

along with marketing live music and ensuring their payments are taken care of.

 Bank Runs – Place change orders with the Corporate Office according to what restaurant

management needs. This needs to be done twice a week during season and once a week off

season.

 Plan Property events and Specialty events for the entire property such as Luau, Easter Egg Hunt,

and Dance Parties. Coordinate with all managers on property.

 Attend Social Marketing functions with Visit Sarasota and other Marketing groups.

 Maintain front road sign advertising.

 Bring all event linens to the laundromat for cleaning.

 Insure up keep of all event supplies and equipment. Keep all event storage areas organized and

clean.

 Maintain 1 st floor ground level, including furniture and game equipment.

 Drop off marketing supplies for our events to other Evie’s and Visit Sarasota locations.

 Communicate and work with Management Staff on Large Table Reservations for all groups over

15. Customizing menus and coordinating with restaurant staff for seamless execution of large

table reservations.

 Make sure all deposits and payments for events are paid in a timely manner.

 Ensure after all private events staff is paid correctly using the Events spreadsheet.

Qualifications

• Proven experience in event planning and management
• Strong customer service and communication skills
• Excellent time management and organizational abilities
• Proficient in budgeting and financial management for events
• Skilled in negotiation and marketing strategies
• Relevant experience in catering, hospitality, and guest services
• Familiarity with contracts and fundraising initiatives

Job Type: Full-time

Pay: $60,168.00 - $64,313.00 per year

Schedule:

• 8 hour shift

Work Location: In person

Salary : $60,168 - $64,313