Assistant Permit Admin

Introduction:
At The Porch Factory, we strive to build a collaborative environment where every team member is empowered to contribute to the company's success. The Assitant Permit Admin plays a critical role in ensuring the smooth processing of construction permits and coordinating key project elements. This position reports directly to the Vice President and is essential to ensuring compliance with regulatory requirements and efficient project management.

Responsibilities:
The Assistant Permit Admin will manage the permitting process from start to finish, ensuring that all required documentation is properly submitted and that communication flows smoothly between departments, customers, and external agencies. The core responsibilities include:

• Project Initiation & Data Management:
• Open all new jobs in Buildertrend and properly link the jobs to QuickBooks for accurate financial tracking.
• Work closely with the engineering team to develop construction plans for each project.
• Continuously update daily logs in Buildertrend during the job process to ensure accurate records of each project.
• Permit Processing & Communication:
• Process engineered plans into Buildertrend and maintain consistent communication with customers, providing updates on the permitting process.
• Submit all necessary plans and paperwork to the appropriate building departments to obtain building permits in a timely manner.
• Schedule all inspections for each job through the appropriate building department websites.
• Coordination & Documentation:
• Order specialty doors as needed and coordinate delivery schedules with suppliers and contractors.
• Prepare comprehensive measure folders and permit packages to ensure project readiness.
• Collaboration & Support:
• Back up the receptionist by assisting with scheduling sales appointments as needed.
• Assist other office staff with projects and administrative tasks when necessary.
• Work closely with the Vice President and other key staff members to ensure seamless project management and timely delivery of all tasks.

And any other job duties as required by management

Core Values:
The Assitant Permit Admin is expected to embody and promote the core values of The Porch Factory LLC in all aspects of their role:

• Be the Best: Strive for excellence in every aspect of your work, as measured by the satisfaction of internal and external stakeholders.
• Customer Service: Provide clear and timely communication to customers, making sure they understand the permitting process and feel supported throughout.
• Accountability: Take ownership of the permitting process, ensuring deadlines are met, and tasks are completed accurately.
• Teamwork: Collaborate with the engineering team, suppliers, and contractors to ensure that all aspects of the permitting process are executed smoothly.
• Do the Right Thing: Maintain integrity and transparency in interactions with customers and regulatory agencies, upholding the highest ethical standards.
• Leaders in the Industry: Continuously improve processes related to permitting and project coordination to keep The Porch Factory at the forefront of industry standards.
• Quality: Ensure that all documentation and communication related to permits and orders meet the highest standards of accuracy and professionalism.

Growth Opportunities:
The Porch Factory is committed to the growth of its employees. The Assitant Permit Admin will have the opportunity to develop professionally through cross-training and by taking on additional project management responsibilities, leading to potential advancement within the company.

Qualifications:

• Some permit expierience preferred but will train.
• Strong organizational skills with the ability to handle multiple projects and meet deadlines.
• Ability to effectively communicate with engineering teams, customers, and building departments.
• Familiarity with local building codes and permitting processes is a plus.
• Excellent attention to detail, ensuring accurate documentation and timely submission of permits.

Skills / Knowledge:

• Strong proficiency with Microsoft Office, Buildertrend, and QuickBooks preffred.
• Ability to read, analyze, and interpret construction plans and related documentationpreferred but will train.
• Ability to respond to inquiries and concerns from customers and regulatory agencies.
• Ability to effectively present information to internal teams and management.
• Strong problem-solving skills with the ability to manage priorities and deadlines.

Performance Expectations:
Success in this role will be measured by the ability to:

• Accurately process and submit permit applications in a timely manner.
• Maintain strong communication with customers and internal teams.
• Ensure all specialty orders, permits, and inspections are coordinated efficiently.

Physical Requirements:

• Required to sit, stand, walk, hear, speak, read, write, and type.

Working Conditions:

• The work environment is normally climate-controlled, with the noise level usually moderate.

Flexibility in work schedules may be required due to changing business demands.

Willing to train a person with little experience.

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Work Location: In person

Salary : $40,000 - $45,000