What are the responsibilities and job description for the Principal Management Analyst position at The Port Authority of NY & NJ?

Description

Position at The Port Authority of NY & NJ

About the Role

The Port Authority of New York and New Jersey continues to provide Agency-wide efforts to repair, recover, protect, and rebuild critical infrastructure in the aftermath of Superstorm Sandy. The Storm Mitigation and Resilience Office (SMRO) is within the Office of the Chief Financial Officer and was created to manage all financial aspects, program controls, and compliance efforts related to the recovery and resilience efforts associated with Superstorm Sandy. In addition, SMRO serves as the single point of contact for the Authority's management of federal grant funding. The Office's charge includes the financial management, coordination, and compliance of all permanent repair and flood mitigation efforts.

It is the responsibility of the Principal Management Analyst to manage the operations, business analysis, and process improvement functions of SMRO. These responsibilities include the development and implementation of business processes that improve the management of the Sandy-related recovery and resilience grant programs. The Principal Management Analyst will also coordinate her / his work efforts with the Grants Management Unit, the Federal Programs and Compliance Unit, and the disaster recovery consultants

Responsibilities

Under the direction of the Senior Program Manager for Finance and Operations, the selected candidate will be accountable for the following non-exhaustive list of responsibilities :

Business Analysis and Process Improvement

Lead multiple process improvement initiatives that support existing and future grant management operations.
As requested by the Senior Program Manager, develop new or modify existing business procedures consistent with Agency policies. Utilize operations analysis, business analysis, and / or business case analysis in support of those efforts.
Work cross-functionally to develop strategies, optimize analysis capabilities, and leverage technical and non-technical knowledge to assist the business / operations in their strategic decision-making and day-today management.
Create and maintain processes and procedures to efficiently design, develop, test, and deploy decision support tools and reports used in operating / managing the Office.
Remain abreast of current trends in operations analysis, business analysis, business management techniques, and resource analysis and employ the use of appropriate techniques in assigned work to remain current with agency-wide policies and procedures as well as the needs of Port Authority lines of business.

Operations

Assist the Senior Program Manager with staffing / recruiting functions such as the completion of form 1400A renewals, bulletin updates, etc.

Support RFP and contract development.

Manage SMRO consultant contracts including task orders, invoice payments, monthly accruals, MWBE monitoring, etc.

Serve as the liaison for the Hoboken Rebuild by Design Project.

Assist the Grants Manager, Finance with the review of drawdown packages as needed.

Assist with the implementation of new corporate initiatives within SMRO

Support to upper management through the development of PowerPoint presentations, white papers, and executive summaries.

Assist the Senior Program Manager to ensure the Office is compliant with any internal or external audits. Coordinate with the Federal Program Compliance and FEMA Grant Management units, identify corrective actions, and ensure that procedures are in place to prevent the recurrence of any findings.

Assist the Grants Management Unit and the Federal Programs and Compliance Unit as needed.

Minimum Qualifications

Bachelor's Degree in Operations Management, Public Policy, Public Administration, Business Management, Finance, Planning, Engineering, Engineering Management, Operations Research, or Industrial Engineering from an accredited College or University.

Demonstrated analytical, problem-solving, and administrative skills

Applicants must demonstrate superior writing skills.

Applicants must have knowledge of or experience using one or more of the following : SAP, PeopleSoft, ICMS, and Microsoft Office Programs (Word, Excel, PowerPoint, Visio)

Desired Qualifications

One to three (1-3) years of experience working with cross-functional teams to deliver projects.

One to three (1-3) years of experience with Federal grant programs

Strong project management skills to establish plans, set priorities, coordinate activities, delegate tasks and responsibilities, and manage resources to achieve project goals in a high-pressure environment with multiple tasks due in tight timeframes.

Superior oral and written communication and presentation skills.

Superior interpersonal skills including demonstrated experience interacting effectively with all levels of staff, both within and outside the agency.

Demonstrated ability to work in a fast-paced environment

Demonstrated ability to identify problems and develop long-term solutions

Knowledge of and / or familiarity with the FEMA Public Assistance and Hazard Mitigation Programs

Knowledge of and / or familiarity with the FTA MAP-21 Emergency Relief Program

Selection Process

The application process varies by position, but typically includes an initial phone interview for qualified candidates, followed by a more in-depth interview(s) and / or assessment(s). Selected candidates who are made a conditional job offer will be asked to undergo a background check.

Compensation & Benefits

The Port Authority of New York and New Jersey offers a competitive benefits package, hybrid work options for many positions, and a professional environment that supports development and recognizes achievement.

Click here for more information about benefits, our culture, and career development opportunities.

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