What are the responsibilities and job description for the Maritime Operations Billing Analyst position at The Port of Seattle?
Salary offers will be made within the posted range. Placement within the range will be determined based on your similar work experience. The Port considers work experience to be similar if the scope and level of responsibility of your prior positions match the job being offered.
As a Maritime Operations Billing Analyst, you will facilitate financial control for Port properties and customers in the Maritime Operations. You will implement monthly customer billing while driving continuous billing-process improvement and also provide administrative support for the Maritime Operations Management Team.
You will prepare billing and accruals for moorage facilities and track detailed occupancy monthly.
You will research and process credit adjustments and retrieve financial data from various sources.
You will perform reconciliation using technical, analytical, and system skills to ensure billing accuracy, completeness, and timeliness while coordinating with the Port's Accounting and Financial Reporting (AFR) staff to ensure smooth and accurate transfer of information.
You will analyze financial data retrieved from the Port's financial systems to research customer inquiries.
You will create and implement efficiencies in the billing process using complex formulas, functions, macros, and pivot tables.
You will support the Maritime Operations budgeting process, analyze budget variances, and support findings.
You will develop historical revenue and expense reports to support annual budget forecasting.
You will act as a Corporate Purchase Card (P-Card) user by reconciling monthly purchases, prepare and process purchase requisitions, payment requests, monitor expenditures, and resolve any discrepancies.
Who you are :
Experienced - You have two (2) years of progressive billing or accounts receivable experience, to include invoicing, reconciliation, and analysis, with proficiency in financial reporting tools.
Desired - We hope you have a bachelor's degree in finance or business administration. We hope you have a Microsoft Excel Certification, preferably at the Expert level, or a Tableau Certified User or equivalent.
Committed to Equity - You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees.
Proficient - You have a strong grasp of reporting tools, data visualization, and budgeting processes. You are skilled in accounting procedures, including accruals, invoicing, and credit adjustments, with experience in complex financial reporting systems. You're familiar with query creation, business forms, and communication protocols. You also have knowledge of process improvement methodologies for identifying and implementing efficiencies.
Analytical - You have strong analytical and problem-solving skills, with the ability to think conceptually and apply insights. You work well independently and in teams, coordinate workflows, make policy decisions, and thrive with minimal supervision.
Efficient Communicator - You possess excellent written, verbal and electronic communication skills. You can take initiative to facilitate clarification, follow-through and provide updates. You also possess seasoned customer service experience to serve as liaison for colleagues and external consultants.
Detail-Oriented - You have detail-oriented skillset to maintain a high level of accuracy for complex accounting and finance transactions, documentation and protocols. You are skilled in extracting and combining financial data from multiple systems to respond to questions from the organization. Strong organizational and time management skills.
Technically Skilled - You have strong working knowledge of productivity software applications such as Word, PowerPoint, Access, Outlook, and intranet / internet. You have advanced knowledge of electronic document management storage systems (SharePoint), including strong functional knowledge of permission set up and content creation. You also have expert knowledge in the use of Excel using pivot table, filters, formulas, functions and macros.
What else you need to know :
Work Schedule - Your normal work schedule will be Monday - Friday, 8 : 00 a.m. to 5 : 00 p.m. (40 hours per week). Slightly more flexible start and end times are available in this role.
Work Environment - You will primarily work in an office environment at Terminal 91. Hybrid remote may take place following the six (6) month probationary period, at manager's discretion.
Safety Requirement - You will be required to comply with all work rules, safety, and Personal Protective Equipment (PPE) requirements. Must wear Personal Floatation Device (PFD) when required on the docks.
Washington State Residency Requirement - Employees must establish a residence in Washington state within 30 days of their first day of employment and must maintain a residence in Washington State during their employment with the Port of Seattle. If a position is eligible to telework, work performed while teleworking must be performed in Washington State.
Overtime Eligible - You are eligible for overtime pay in this role.
Why you'll love it here :
The Port of Seattle offers an extensive benefits package that rewards our staff for their valuable contributions towards the Port's mission. In addition to the summary below, benefit details for non-represented positions can be found on the Port of Seattle's website. If the position is represented by a union, please refer to the " Collective Bargaining Agreement " or contact the appropriate Union Representative for specific information related to benefits and eligibility.
Healthcare - Medical, Dental, and Vision Care with options that work for you and your family.
Paid Vacation - Just about four weeks per year that increases with tenure to rest and rejuvenate.
Paid Sick Leave - At least one hour of sick leave for every 40 hours worked.
Holidays - More than ten days per year to celebrate with family and friends away from work.
Pension / Retirement Plans - A pension and additional savings plans to prepare for your future after the Port.
Getting to Work - From subsidized parking and a low-cost public transit card to alternative work arrangements giving you an opportunity to work hybrid.
Parental Leave - Six weeks of paid leave to spend with new additions to your immediate family.
Development - From tuition reimbursement, training, stretch assignments and internal internships, we support a learning culture.
Equity, Diversity, and Inclusion - The Port of Seattle values diversity as a source of innovation and strength. We are actively working across the organization to create a culture where all employees - regardless of race, gender, and other identities - succeed and reach their fullest potential.
Work-Life Balance - We provide the resources to help you create habits to be healthy and balanced.
Mission Driven - We are focused together in promoting economic opportunities and quality of life in the region by advancing trade, travel, commerce, and job creation in an equitable, accountable, and environmentally responsible manner.
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