Project Manager

The Project Manager is the organizational backbone of the marketing team, responsible for planning, executing, and overseeing all projects within the department. This role ensures that marketing initiatives, campaigns, and deliverables are completed on time, within budget, and to a high standard. Acting as the central point of communication, the Project Manager coordinates across creative, strategy, and engagement teams, ensuring alignment on project goals, timelines, and resources. The Project Manager also identifies potential risks, resolves issues as they arise, and continually optimizes processes to improve efficiency and team collaboration.

Key Responsibilities

Project Planning and Scheduling

• Develop comprehensive project plans, outlining tasks, timelines, milestones, and resource needs for each initiative.
• Define project scope, objectives, deliverables, and success criteria in alignment with marketing goals and stakeholder expectations.
• Create and manage project timelines, setting clear deadlines and ensuring tasks are prioritized effectively to meet project goals.

Resource Management and Allocation

• Assess resource requirements for each project, coordinating with the Creative Director and Director of Channel Strategy to allocate team members, tools, and materials appropriately.
• Monitor team workload to prevent bottlenecks, ensure optimal productivity, and manage resource allocation efficiently across concurrent projects.
• Identify when external resources or freelancers are required, working with the Executive Director of Marketing to secure necessary approvals.

Stakeholder Communication and Coordination

• Serve as the primary point of contact for project stakeholders, providing regular updates on project progress, timelines, and any potential roadblocks.
• Facilitate communication between the creative, strategy, and engagement teams to ensure all parties are aligned on project objectives and timelines.
• Schedule and lead project meetings, including kick-off meetings, regular check-ins, and post-project debriefs, ensuring clarity and alignment at each project phase.

Risk Management and Problem Solving

• Proactively identify potential risks and obstacles in the project lifecycle, implementing mitigation strategies to avoid delays or budget overruns.
• Resolve issues as they arise, making quick, informed decisions to keep projects on track without compromising quality or scope.
• Maintain a flexible approach to project management, adapting plans and timelines as needed in response to changing priorities or unforeseen challenges.

Budget Management

• Monitor project budgets, tracking costs to ensure spending aligns with approved allocations and flagging any discrepancies or overages.
• Prepare budget estimates for each project and secure approvals from relevant stakeholders.
• Report on budget status throughout the project, providing transparency and accountability to the Executive Director of Marketing.

Quality Assurance and Deliverable Management

• Review project deliverables for quality and consistency, ensuring they meet the team’s standards and align with the brand’s guidelines before final approval.
• Work closely with the Creative Director to ensure that the creative output reflects the project’s goals and messaging.
• Implement processes to guarantee that feedback and approvals are obtained from relevant stakeholders in a timely manner.

Process Optimization and Best Practices

• Continuously evaluate and refine project management processes, identifying areas for improvement to increase efficiency and effectiveness.
• Implement best practices for project management, including task prioritization, workflow automation, and document organization.
• Establish standardized project templates, checklists, and workflows to streamline planning, execution, and tracking across projects.

Performance Analysis and Reporting

• Track and analyze project performance, documenting key metrics (e.g., on-time completion rate, budget adherence) to inform future projects.
• Conduct post-project evaluations to gather insights, capture lessons learned, and make recommendations for process improvement.
• Prepare and present regular reports on project outcomes, challenges, and successes to the Executive Director of Marketing and other stakeholders.

Qualifications

• Project Management Expertise: Proven experience in managing complex projects, with a solid understanding of project management methodologies, tools, and best practices.
• Organizational Skills: Exceptional organizational and time-management skills, with the ability to juggle multiple projects, deadlines, and competing priorities.
• Communication and Collaboration: Strong communication skills, with the ability to clearly convey project details, goals, and timelines to both creative and non-creative team members.
• Problem-Solving and Adaptability: Ability to think critically and adapt quickly, finding solutions to challenges that arise and keeping projects moving forward.
• Budgeting and Financial Acumen: Experience managing budgets and tracking costs, with an understanding of financial aspects of project planning and execution.
• Attention to Detail: High standards for quality and accuracy, ensuring all deliverables meet the team’s standards and project requirements.

Experience:

• Bachelor’s degree in marketing, Business, Project Management, or a related field (or equivalent experience).
• 5 years of experience in project management, preferably within a marketing or creative environment.
• Certification in project management (PMP, PRINCE2, or similar) is a plus.
• Proficiency in project management tools (e.g., Asana, Trello, Microsoft Project) and familiarity with CRM and marketing software.

Tools and Software:

• Project Management Software: Experience with tools like Asana, Trello, or Microsoft Project for managing timelines, tasks, and team assignments.
• Budgeting Tools: Familiarity with budgeting software or spreadsheets (e.g., Excel, Google Sheets) for tracking expenses.
• Collaboration Platforms: Proficiency with communication and collaboration tools such as Slack, Microsoft Teams, and Google Workspace for coordinating with team members.

Benefits:

• 401(k)
• 401(k) matching
• Dental/Vision insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement

Schedule:

• 8-hour shift
• Days and hours may vary.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. Such tasks shall be capable of being performed with reasonable accommodation, if necessary, that does not impair a business necessity or impose an undue business hardship and without presenting a direct threat to the safety of the applicant or others.

Job Type: Full-time

License/Certification:

• PMP (Preferred)

Ability to Commute:

• Dallas, TX 75236 (Required)

Ability to Relocate:

• Dallas, TX 75236: Relocate before starting work (Required)

Work Location: In person