Administrative Assistant to Property Manager

The assistant is responsible for assisting their assigned Property Manager(s) with their portfolio of properties. They must be professional & responsible at all times. Daily, prompt attendance is expected.

Skills: Strong word processing skills, including Microsoft Word and Excel, good organizational skills, good telephone manner – must be able to manage their time effectively, be highly-energetic, ability to learn new skills quickly as well as software programs: ,VMWare (Cloud based file server), VANTACA (database) system, CondoCerts Resale/Questionnaire Program, E-Certify.

Responsibilities: The day-to-day duties include, but are not limited to:

· Assist PM with day-to-day management of property portfolio, including by not limited to sending emails, faxing documents, violation letters, property notices, newsletters, preparing mailings, responding to messages,

· Communicate extensively with unit owners including but not limited to:, responding to unit owner inquiries (phone calls and/or emails) promptly (or at least of end of each work day) and knowing when to contact PM and/or higher level in order to give proper answers/resolution, answering general questions, i.e. forgotten trash pickup, light bulb changes, etc., updating owner information in VANTACA (may include parking logs/parking stickers; pool tags; intercom updates, or similar items on behalf of PM).

· Communicate with vendors, included but not limited to: typing/sending work orders, making timely follow up phone calls, assisting in organizing proposals/estimates.

· Prepare resale documents; following up with attorneys re: closings. Maintain and update resale and condo questionnaire data via our online vendor CondoCerts

· Update vendor lists and unit owner information as required.

· Coordinate special projects as advised by manager for property as necessary

· Set up and maintain file drawers for respective clients.

· Develop a general understanding of rules and regulations for the properties in PM’s portfolio.

· Become familiar with properties (physically visit on occasion with PM when possible) to have a visual sense of what individuals are calling in about.

· Provide assistance to other managers in overflow times or in absence of other admin(s).

· Keep a neat and tidy desk/cube area.

Candidate must understand that we are in a service industry, they must be considerate, polite and professional regardless of how inconsiderate the individual may be on the opposite end of a telephone. Good attendance is a must. Prior property management experience is helpful, not mandatory.

Job Type: Full-time

In-office. The nature of the work for this position is not conducive to working remotely.

Benefit Conditions:

• Waiting period may apply

Work Location:

• One location

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 401(k) matching
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Administrative: 2 years (Required)

License/Certification:

• Driver's License (Required)

Shift availability:

• Day Shift (Required)

Work Location: In person

Salary : $50,000 - $55,000