Psychiatric Clinic Administrative Assistant

Seeking an administrative assistant for a well-respected outpatient mental health clinic located in Fitchburg, serving Comprehensive Community Services (CCS) clients throughout Dane County.

The ideal candidate will have interest in joining a growing mental health clinic that stresses collegiality and compassion. This individual should have strong interpersonal skills, be detail-oriented, well-organized, technology-savvy, and have a commitment to adherence to client confidentiality. Seeking candidates that are self-directed and have an ability to manage multiple tasks.

This position primarily focuses on assisting the medication management team (prescribers and nurses) in providing prompt and comprehensive care to their clients. This role may evolve to provide broader administrative support to the entire CCS team with the potential for additional work hours.

*We are an equal opportunity employer and value diversity at our company.*

Primary Responsibilities:

• Perform administrative duties with close communication with the Medication Management Team.
• Communicate clearly with clients & staff about client care, client requests, and clinic policies.
• Coordinate and communicate closely with CCS clients, their team members, and clinic medication management team.
• Be responsible for answering emails, assisting in client referrals, answering client questions or directing questions to appropriate team members, and scheduling appointments.
• Learn clinic EHR and scheduling system (Simple Practice) and be responsible for setting up new client information in the database, ensuring all demographic and billing information is up to date and accurate.
• Update and maintain prescriber client lists with contact information and other pertinent information.
• Create and maintain shared drive folders with client files and information related to the Medication Management Team needs.
• Update and maintain contact information for outside agencies and services.
• Collect and update consent paperwork for all clients, as required per CCS and clinic policies.
• Respond to requests from outside agencies related to client referrals, record requests, and information about clinical staff.
• Maintain office organization & efficiency.
• Perform other office duties as assigned.

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: No more than 20 per week

Benefits:

• 401(k)
• Flexible schedule
• Health insurance

Medical Specialty:

• Psychiatry

Schedule:

• Choose your own hours

Ability to Commute:

• Fitchburg, WI 53711 (Required)

Ability to Relocate:

• Fitchburg, WI 53711: Relocate before starting work (Required)

Work Location: Hybrid remote in Fitchburg, WI 53711

Salary : $20 - $25