What are the responsibilities and job description for the Administrative Assistant position at The Queen's Health System?
Department(s) with opening(s): (1) QHS Innovation & Strategy, (1) Neuroscience Institute
Responsibilities:
I. JOB SUMMARY/RESPONSIBILITIES:
- Responsible for providing administrative and clerical support to the executive officer(s); duties are generally more complex in nature and involve access to confidential information.
- Represents division and interacts with high level stakeholders; other associated duties may include but not limited to secretarial activities such as drafting correspondence and memos, scheduling appointments, taking minutes and making travel arrangements, etc.
II. TYPICAL PHYSICAL DEMANDS:
- Essential: sitting, walking, stooping/bending, finger dexterity, seeing, hearing, speaking.
- Frequent: standing, lifting usual weight up to 25 pounds; carrying usual weight of 5 pounds up to 20 pounds; reaching above, at and below shoulder level; repetitive arm/hand motions. walking.
- Occasional: climbing stairs, twisting body, pushing/pulling.
- Operates computer, printer, copier, facsimile machine, telephone and other office equipment.
III. TYPICAL WORKING CONDITIONS:
- Not substantially subjected to adverse environmental conditions.Not substantially subjected to adverse environmental conditions.
IV. MINIMUM QUALIFICATIONS:
A. EDUCATION/CERTIFICATION AND LICENSURE:
- Associate’s degree or business school graduate or two (2) years of administrative experience may be substituted for the degree.
B. EXPERIENCE:
- In addition to educational requirement, five (5) years experience as a secretary at an administrative/executive level in a corporate environment.
- Prior experience in a hospital or health care setting and working knowledge of medical terminology highly desirable.
- Prior experience working with physicians, trustees, community organizations and with individuals at a high organizational level in a courteous, helpful and professional manner.
- Supervisory experience preferred.
- Experience to demonstrate the following:
- o Proficiency to use Outlook, MS Word, Excel, and PowerPoint.o Effectively communicates both orally and in writing.o Collaborative spirit, results driven with the ability to manage multiple priorities and projects with a high degree of accuracy and timeliness.Equal Opportunity Employer / Disability / Vet
Job Type: Full-time
Pay: $28.12 - $34.16 per hour
Expected hours: 40 per week
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
People with a criminal record are encouraged to apply
Work Location: In person
Salary : $28 - $34
