What are the responsibilities and job description for the Accounts Payable Specialist position at The Quest Organization?
Accounts Payable Specialist
Mechanical Subcontractor is seeking an AP Specialist to process vendor invoices, manage payments, reconcile statements, and ensure compliance with company policies and industry standards.
Responsibilities :
- Process high-volume invoices, including matching purchase orders, receipts, and approvals.
- Ensure accurate job costing by coding invoices to the correct projects, cost codes, and general ledger accounts.
- Manage vendor relationships, addressing inquiries, discrepancies, and payment issues in a timely manner.
- Prepare and process check runs, ACH payments, and wire transfers per payment schedules.
- Reconcile vendor statements and research any outstanding balances or discrepancies.
- Maintain W-9 forms and ensure compliance with 1099 reporting requirements.
- Assist with month-end close activities, including accruals and account reconciliations.
- Respond timely and professionally to internal and external partner inquires
- Collaborate with project managers and procurement teams to resolve invoicing issues.
- Ensure compliance with company policies, contract terms, and industry best practices.
Qualifications :
