Chief of Staff

Chief of Staff - High Net Worth Family Office

High Net Worth Family Office is seeking a highly intelligent, organized, quick-thinking and resourceful Chief of Staff to keep a busy co-CEO on track professionally and personally.

Responsibilities:

• Arrange and see through to full execution complicated, multi-destination international and domestic travel for Co-CEO
• Directly manage Co-CEO’s Personal Assistant (“PA”) and, as the lead support resource, take ownership of the PA’s work product, duties and priority list
• Identify improvement opportunities to elevate efficiency and effectiveness of the current support function
• Work closely with Family Office management team to create and implement policies, procedures and systems
• Oversee projects at Co-CEO’s residences, including working closely with building staff, contractors, and other vendors
• Coordinate with various parties in multiple locations to ensure the residences are prepared for Co-CEO arrival and monitor the status of systems when properties are not in use
• Manage and own Co-CEO’s calendar to maximize efficiency, based on priorities, goals, and travel schedule. Proactively anticipate conflicts and provide recommendations to optimize time.
• Work closely and effectively with the Co-CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately
• Exhibit consistent cost-conscious approach and treat the Co-CEO’s expenses as they would their own; research most financially efficient way to execute tasks and provides reasonable options

Qualifications:

• 10 years of experience supporting senior level executives within a High Net Worth / Family Office environment
• Strong managerial skills
• Experience with planning and coordinating complex travel arrangements, both domestic and international
• Experience working with contractors, building staff, and other service providers
• Strong written and verbal communication skills
• Ability to multitask and handle multiple projects simultaneously with focus, accuracy, and efficiency
• Highly proficient computer skills (MS Office, primarily Excel and Word)
• Ability to work effectively and independently with little or no supervision
• Ability to take direction and take feedback constructively
• Aptitude for receiving and responding to correspondence via text or email with a concise communication style
• Strong attention to detail
• Able to maintain a high degree of professionalism and discretion in all activities, particularly when handling sensitive and confidential information
• Able to utilize independent judgment and initiative to decipher between routine administrative decisions that need to be made on behalf of the Co-CEO and when to confer with the Co-CEO or others on more complex decisions
• Self-directed, proactive and one who approaches problems with a sense of possibility; able to anticipate needs of the Co-CEO before they arise; able to quickly solve problems oftentimes under pressure
• Experienced with flight operation processes as it relates to a privately-owned aircraft
• Flexible and accessible 24/7, particularly when an urgent or sensitive matter arises