What are the responsibilities and job description for the Executive / Personal Assistant - High Net Worth Family Office position at The Quest Organization?
Executive / Personal Assistant – High Net Worth Family Office
Our client, a high net worth family office, is seeking a highly organized and proactive, experienced Executive / Personal Assistant to provide comprehensive support to the Principal and his family. The family office serves as the central hub for managing the Principal's diverse interests, which encompass various entities, including a family philanthropy committed to addressing climate change, improving American democracy, and empowering local communities. Additionally, the office oversees an investment division that supports tech entrepreneurs in Poland and a motorcycle racing team. The office also manages essential functions such as estate management, accounting, legal, and domestic operations.
This role requires the ability to prioritize, anticipate needs, think critically, and be solutions-oriented in dynamic environments. This position consists of a broad variety of administrative tasks that include, but are not limited to, assisting with the planning and execution of meetings and events, making complex travel arrangements, providing personal support to the Principal, ensuring expenses are paid, and liaising with domestic staff.
Responsibilities :
- Provide high-level administrative support, including managing correspondence, scheduling, and travel arrangements.
- Act as a primary point of contact for business and personal matters, liaising with internal and external stakeholders.
- Organize and maintain schedules, ensuring all commitments and appointments are met.
- Coordinate complex travel itineraries, including private and commercial flights, accommodations, and logistics.
- Handle personal errands, including household management, reservations, shopping, and event planning.
- Oversee vendor relationships and manage household staff, ensuring seamless operations.
- Maintain confidentiality and discretion at all times, protecting the employer’s privacy and interests.
- Prepare reports, presentations, and documents as needed.
- Conduct research and handle special projects as assigned.
- Provide on-call assistance and availability as needed for urgent matters.
Qualifications :
