What are the responsibilities and job description for the Office and Project Assistant (Staff Wage) position at The Rector & Visitors of the University of Virginia?
The Music Department at the University of Virginia seeks a part-time Office and Project Assistant responsible for providing administrative, facilities, event, and operational support to the department. The Office and Project Assistant will report to the Department Finance and Administration Manager while working closely with other department staff and faculty to execute operations, recitals, events, and other programs.
This position supports a broad range of functions, such as helping publicize events, coordinating volunteers, assisting with management of performances, administrative tasks, collaborating with external contacts, and other projects as assigned to help support the Music Department's ongoing needs.
Qualified candidates will be highly organized, communicative, diligent, and able to work independently while providing integral support to a small team. The anticipated start date for the position is late February/Early March, 2025. This position is funded through December 25, 2025 with the possibility of continuation dependent on availability of funding. This position will remain open until filled.
This is a wage position which is not eligible for leave or other benefits and is limited to 1500 hours of work in a year. For more information, refer to the Wage Employment link: http://uvapolicy.virginia.edu/policy/HRM-029
Minimum Qualifications
- Education: High School Diploma
- Experience: At least one year of experience
- Strong written, and verbal communication skills with attention to detail
- Ability to work independently and as part of a team
- Excellent time management skills
- Ability to work under deadlines and manage multiple priorities
Preferred Qualifications
- Bachelor's Degree
- Proficiency in Microsoft Office Suite, Canva, Adobe, UVA systems such as Workday, etc.
- Demonstrated project management skills
- Previous experience related to event management and operations
- Creative problem-solving skills and ability to be proactive, teachable, and resourceful
- Experience working in Higher Education or with students
Physical Demands:
This is primarily a sedentary job involving extensive use of computers. This job occasionally requires walking some distance outdoors at UVA to attend meetings, access different buildings, etc.
Application Instructions:
External applicants should apply online here https://jobs.virginia.edu. Internal applicants should apply through their UVA Workday profile, search Find Jobs and then R0069510. Please include the following:
- Resume
- Cover Letter
Application review will begin on February 15, 2025; however, the position is open until filled.
References will be completed via UVA's standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.
This position is not open to visa sponsorship.
For questions about this position, please contact Kim Turner, kdt4d@virginia.edu.
For questions about the application process, please contact Jen Krahn, Sr. HR Specialist, at jak8w@virginia.edu
The University will perform background checks on all new hires prior to employment.
The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.
