What are the responsibilities and job description for the Program Coordinator - First Year Experience position at The Rector & Visitors of the University of Virginia?
The Program Coordinator is responsible for developing, implementing, and carrying out programmatic initiatives that focus on the transition and success of new students through Orientation and Transition Programs. Specifically, provide leadership and supervisory guidance for the Orientation Leader team, assist in the planning, coordination, and implementation of Summer Orientation, and manage administrative functions to include the operation of the New Student Portal.
Position Responsibilities
Oversight of Orientation Leader Program:
- Select, train, and supervise 4 Senior Orientation Leaders who serve as student supervisors to the larger Orientation Leader team and liaises with the Orientation professional staff.
- Supervise and advise a team of 40 Orientation Leaders who are responsible for assisting new student in their transition to UVA.
- Design and coordinate the training for diverse, highly student-driven Orientation Leader team.
- Oversee and design a rehire process for Orientation Leaders who articulate a desire to return to OL position.
- Coordinate the Orientation Leader hiring process.
- Lead a year-long committee of former Orientation Leaders to consistently improve Summer Orientation and the Orientation Leader experience.
- Develop and manage Orientation Leader programming budget.
Summer Orientation Planning and Implementation:
- Assist in the coordination of 8 two-day first-year and 2 one-day transfer orientation sessions with a target audience of over 4000 students and 4000 parents/guests.
- Serve as the coordinator for logistical aspects of the program including reservations, catering, and the New Student Portal.
- Lead assessment efforts for Summer Orientation to include gauging student/guest satisfaction through online evaluation
- Collaborate with the Associate Director of the First Year Experience to lead Summer Orientation Planning Team to maintain consistent, year-long focus on Summer Orientation.
- Develop and manage portions of the Summer Orientation budget.
Other Important Responsibilities:
- Manage all Orientation & Transition Programs social media (Instagram and Facebook).
- Support, attend and participate in divisional functions, meetings and programs.
- Serve on various committees, attend special events, including those on evenings and weekends and perform other duties as assigned.
QUALIFICATIONS
Required Education
- Bachelor's degree with two years of experience
Preferred Education
- Master's degree in College Student Personnel, Higher Education Administration, Student Services, Educational Leadership, Counseling, or a related field.
Required Knowledge, Skills and Abilities
- Demonstrated experience in programming for new students and a strong commitment to student development.
- Knowledge of orientation, retention and transition programs and services on a college campus including advising and working with college students in a professional capacity.
- Effective verbal and written communication skills, including but not limited to, public speaking, and group facilitation.
- Demonstrated commitment to equity and inclusion.
- Strong supervisory and interpersonal skills.
- Attention to detail with excellent organizational skills, including proven ability to handle multiple projects simultaneously, determine priorities, and meet deadlines.
- Ability to work in a highly student self -governed environment, and the ability to develop mutually beneficial relationships with various University partners (e.g. faculty, staff, school deans).
- Personal characteristics including creativity, the ability to work with diverse groups of people, being a self-starter who can thrive in an environment that is developing, growing and changing.
- Must be flexible and willing to work extended hours and weekends as necessary and recognize the need to do so independently.
Preferred Experience
- 1-3 years of directly applicable work is preferred.
Details and Application Process
The anticipated hiring range for this position is $45,000.00 to $55,000.00 and is commensurate with experience and qualifications. This is an exempt-level position with UVabenefits. Employees' benefits package highlights include:
- 22 days of paid time off, increasing with service; 13 paid holidays each year, in addition to paid time off
- Parental and Community Service Leave
- Health plan with options to meet healthcare and financial needs available immediately
- Competitive retirement benefits
- Tuition and professional development benefits after six months
- Employee wellness program featuring activities to earn up to $500/year.
The position is open until filled, but to assure full consideration, applicants are encouraged to submit materials by January 31, 2025.Please apply through the UVA Job Board; internal applicants should apply through their Workday account (search "Find Jobs" and enter R0069019). Requested application materials include a letter of interest or cover letter; resume or curriculum vitae; and the names, telephone numbers, and e-mail addresses of at least three professional references. All applications, nominations, and inquiries will remain confidential. Applications that do not contain all the required documents will not receive full consideration. The selected candidate will pass a background check. This position will not sponsor applications for work visas. References will be completed via UVA's standardized process SkillSurvey. For information regarding the position or the application process, please contact Michele Jarman, Academic Recruiter. This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.
Located in central Virginia, the University of Virginia is a highly selective public research institution with a major commitment to undergraduate education. The student experience is grounded in the institutional core values of academic rigor, diversity and inclusion, health and wellness, honor, public service, and student self-governance. For more information about the University of Virginia and the Office of the Vice President and Chief Student Affairs Officer visit: http://www.virginia.edu.
The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.
Salary : $500
