Student Resource Center Specialist

The Office of Medical Education in the School of Medicine at the University of Virginia seeks an Education and Outreach Specialist to complement the existing team and provide support to the Student Resource Center (SRC).

The SRC houses the Director of Academic Enhancement, Medical Education Learning Specialist, Director of Medical Student Wellbeing, Director of Teaching Assistant Training Program, and works cooperatively with Staff Psychotherapist at the School of Medicine. The Student Resource Center Specialist works closely with the faculty and administrative leadership of the SRC to support the health, wellness, and academic success of MD students.

The SRC Specialist is responsible for the development, delivery, administration, and evaluation of educational programs. The SRC Specialist performs all the duties of an Education and Outreach Coordinator and operates with additional authority, independence, or level of complexity. Education and Outreach Specialists are accountable for the success of the educational programs they administer and ensuring that their programs fulfill the overall goal or vision of the organization.

Typical duties include:

• Manage the day-to-day operations of the SRC

• Serve as a primary point of contact for students, supporting a welcoming and safe environment.

• Provide administrative support for faculty/programs

  • Inventory and order office and reception supplies

  • Coordinate/work with internal service providers (e.g., IT, FM, PCS, etc.)

  • Set up and maintain SRC Lending Library

  • Maintain calendar for shared spaces

• Provide programmatic support for faculty/programs, including (but not limited to):

  • TA Training Program (administer application processes and support review committee, streamline/implement proposal process, track requirements)

  • Wellness Program (administrative & programmatic support for Wellness events, Wellness months, and steering committee)

  • Academic Enhancement Program (report on grade data and trends, track remediation efforts, coordinate remediation exams)

• Fiscal Support for Academic Enhancement Cost Center:

  • Serve as Cost Center Fiscal Specialist, Project Budget Specialist, and Purchaser

  • Procure programmatic materials and supplies, setting and maintaining appropriate budget documentation.

  • Prepare and submit account certifications and accounting adjustments (as needed)

  • Prepare and submit Expense Reports on behalf of program and supported faculty/staff

  • Prepare and submit budget proposal for Student Resource Center and associated programs

  • Serve as subject matter expert on finance processes for center and more broadly within Office of Medical Education

• Conceptualize, develop, and facilitate new offerings and programs, in alignment with overall strategic vision of the organization.

• Conceptualize and develop new outreach initiatives, retreats, and events that serve the organization's target audiences.

• Design marketing materials and plan promotional activities related to programmatic offerings.

• Plan resources to meet organizational aims, including scheduling departmental staff and program volunteers.

• Design program evaluation, monitor feedback, and incorporate suggestions for improvement.

• In addition to the above job responsibilities, other duties may be assigned.

The ideal candidate will:

• Quickly learn and navigate new educational technologies and software

• Demonstrate excellent communication and time management skills

• Enjoy working with diverse stakeholders (faculty, students, and administrators)

• Maintain very careful attention to detail while addressing multiple responsibilities

• Build partnerships and work collaboratively with others

• Be resourceful, act with a clear sense of ownership for their work

• Take personal responsibility for their decisions and actions, and

• Engage with others through honesty, integrity, and authenticity.

MINIMUM REQUIREMENTS

Education: Bachelor's degree required. Additional experience will be required in lieu of a degree.
Experience: Two years of experience required with a Bachelor's degree. Six years of experience required with a High School degree or equivalent.

Preferred Qualifications

• Experience working in higher education, preferably in an academic health care institution
• Experience supporting medical education programs/curriculum
• Proficiency in VMED, OASIS, Teams, and Workday

PHYSICAL DEMANDS
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

This position is eligible for a hybrid schedule and may occasionally require working some evening hours in support of programmatic events.

This is a restricted position and is dependent upon project need, availability of funding and performance. Anticipated Hiring Range: $50,000 - $60,000, commensurate with education and experience. This is an EXEMPT level, benefited position. For more information on the benefits at UVA, visit https://hr.virginia.edu/benefits.

The University will perform background checks on all new hires prior to employment. A completed pre-employment health screen is required for this position prior to employment.

TO APPLY

Please apply through Careers at UVA, and search for R0070582. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs'. Complete an application online with the following documents:

• CV or Resume
• Cover letter

Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA's standardized process Skill Survey during the final phase of the interview process. For questions about the application process, please contact Jeremy Brofft, Senior Recruiting Specialist at xmf9ad@virginia.edu.

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.