Project Coordinator

Job Summary:

The Project Coordinator plays a crucial role in managing project records. This position is responsible for accurate entry of AP invoices and payments; distributing project related invoices to clients and timely job number set up. In addition, this position works closely with both the excavating & landscaping divisions to coordinate ongoing project activities, ensures deadlines and documentation standards are met (including insurance), and maintains comprehensive project documentation.

Duties/Responsibilities:

· Leads all job number & extra set up upon request

· Create accounting entries in ERP as needed.

· Prepare, print, and obtain signatures on accounts payable checks.

· File accounts payable documents.

· Reconcile supplier statements with the Accounts Payable System.

· Manage day-to-day processing, issues, and reconciliations related to specified vendors.

· Coordinate on-going project activities.

· Break down projects into manageable tasks with timeframes and goals.

· Maintains comprehensive project documentation.

· Print plan sets as needed

· Upload plans, specifications, documents etc. to Procore

· Create & manage Purchase orders/Sub-agreements

· Manage Subcontractor COI’s

· Acquire performance & payment, warranty bonds

· Project closeout documentation as needed

· Distribute AR pay applications

· Create & distribute AR waivers

· Review monthly invoice unit costs on supplier invoices

Accountabilities:

· Accounts Payable Efficiency

· Project Management Accuracy and Coordination

· Sets up all jobs and maintains comprehensive project documentation

· Ensures we have proper insurance in place with insurance carrier, Including sub-contractor insurance

· Assists with cash flow management

Required Skills/Abilities:

· Strong attention to detail

· Strong analytical and problem-solving skills

· Excellent communication, time management and interpersonal skills

· Basic to intermediate excel skills

· Experience handling invoices, vendor communication, and administrative tasks

Education and Experience:

· Previous experience in project management, accounting or finance roles

· Construction experience preferred

· Proficiency in Accounting software

· Data entry

· Understanding financial reports and reporting

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $20 - $25