What are the responsibilities and job description for the Accounts Payable Coordinator position at The Research Foundation for The State University...?
Accounts Payable Coordinator
Required Qualifications (as evidenced by an attached resume):
Bachelor's degree (foreign equivalent or higher) with experience in Accounts Payable, Accounts Receivable and/or related fields. In lieu of the degree an Associate’s degree with two (2) years of full-time related experience in Accounts Payable, Accounts Receivable and/or related fields or a Highschool diploma/GED and four (4) years of full-time related experience will be considered.
Preferred Qualifications:
Bachelor's degree (foreign equivalent or higher) in Accounting, Finance or related field. Accounts Payable experience in PeopleSoft, Concur, Concourse Eras and AvidXchange. IRS 1099 and 1042S tax transactions review and reporting experience.
Brief Description of Duties:
The Stony Brook Foundation (SBF) seeks a motivated self-starter for its Accounts Payable team. The selected candidate will have the ability to work independently in a high-volume deadline driven environment. They will also need to effectively and professionally communicate with faculty, staff, and external vendors to complete assignments. This position requires both excellent communications and strong math skills.
- AP Coordination:
- Receive, sort, organize and ensure timely generation and sending of invoices, payments, receipts and any other financial documentation. Update, maintain, and ensure data entry is accurate and up to date in PeopleSoft, AvidXchange and OnBase for all transactions. Assist with daily Concourse and Concur related transactions.
- Communication/Relationship Development:
- Handle inquiries from various Stony Brook University departments, vendors and partners to resolve discrepancies and issues. Set up, maintain and update contact information for vendors and customers.
- Compliance and Documentation:
- Ensure compliance with all relevant accounting regulations and standards such as GAAP and IRS Regulations Assist with audits by providing necessary documentation and supporting materials. Maintain detailed records to support internal and external audits.
- General Support:
- Coordinate with other departments to ensure smooth financial operations. Support the AP team with various projects as needed. Support the AP with general administrative tasks as needed. Assist in month-end and fiscal year-end closing processes.
- Other duties as assigned.
Special Notes:
The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research policies and procedures, sponsor guidelines and the availability of funding. This is a full-time appointment. FLSA Non-Exempt position, eligible for the overtime provisions of the FLSA.
For this position, we are unable to sponsor candidates for work visas.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.
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The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
Salary : $48,000 - $55,000
