Health Office Assistant

The Rivers School — a 6-12 co-ed independent day school in Weston, MA, just outside Boston — seeks professionals who are looking to join a dynamic, innovative, and welcoming school community.

Rivers is a thriving educational institution with an innovative new head of school leading our community to co-create the next chapter of success through our next strategic plan. Less than 20 miles from Boston, Rivers serves 530 students in grades 6-12, over 30% of whom self-identify as BIPOC. Athletics compliments both a rigorous academic program and a robust arts program that includes the well-renowned River School Conservatory. Across all of these interconnected areas, students are encouraged to find their passions and pursue them vigorously, with caring educators empowering them to become the best version of themselves.

The Health Office Assistant plays a crucial role in supporting the entire community. The Health Office Assistant will report directly into the Head Nurse and support the health office by managing daily operations, maintaining student health records, and assisting the school nurse or health coordinator. This position requires excellent organizational skills, attention to detail, and the ability to handle confidential health-related information. The Health Office Assistant ensures a safe and healthy environment for students and staff by supporting health programs and providing direct assistance with medical needs.

Key Responsibilities:

• Administrative Support:
• Answer phone calls, emails, and inquiries related to student health.
• Maintain and update student health records, including immunization records and health histories.
• Prepare and maintain health office files and reports.
• Ensure proper documentation and handling of any medication administered to students.
• Health Services Assistance:
• Assist the school nurse in providing first aid and emergency care to students.
• Monitor and assist students with minor illnesses or injuries.
• Provide emotional support to students in distress.
• Inventory Management:
• Maintain an inventory of medical supplies, including bandages, medications, and first-aid materials.
• Order and restock supplies as needed.
• Confidentiality and Compliance:
• Ensure all student health information is kept confidential and complies with privacy regulations (e.g., HIPAA, FERPA).
• Ensure the school follows all health and safety regulations.
• Collaboration and Communication:
• Ability to take direction from the Head Nurse
• Demonstrated commitment to continuous learning and growth
• Ability and desire to be flexible and collaborate effectively with colleagues
• Student-centered, team-first approach to support
• Other Duties as Assigned:
• Assist with organizing health-related events, workshops, or educational campaigns.
• Perform other administrative tasks as needed to support the health office and school community.
  
Qualifications and Skills:

• High school diploma or equivalent; additional certification in medical office administration or first aid/CPR is a plus.
• Previous experience in a healthcare or school environment is preferred.
• Knowledge of medical terminology, basic first aid, and health office procedures is an asset.
• Strong organizational and time-management skills.
• Excellent communication skills, both verbal and written.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency in office software (Word, Excel, etc.) and health office management systems
• First Aid and CPR certification (or willingness to obtain).
  

Physical Requirements:

• Ability to lift and carry light to moderate weight (up to 25 lbs).
• Ability to stand or sit for extended periods.
• Ability to assist in the movement of students with mobility challenges when necessary.
  
  

Working Conditions:

• Work is primarily performed in a school environment.
• May require interaction with students who have various health conditions or needs.
• Occasional exposure to health-related risks (e.g., illness, bodily fluids).
  
  

Rivers encourages interest from candidates who will enrich the diversity of identity, experience, and perspectives among our professional and school community. Rivers offers BIPOC affinity, LGBTQ affinity, and white allyship spaces for professionals, as well as institutional professional development to support and enrich our work around equity and access.

Research shows that people belonging to structurally marginalized groups often only apply to jobs if they meet 100% of the qualifications. As no one ever meets 100% of the qualifications, we encourage you to apply if you feel that most of the above qualifications reflect your experience and expertise.