Real Estate Transaction Coordinator

About Us: The Roberts Williams Team at RE/MAX Premier Realty is a dynamic and results-driven group of top-tier real estate professionals specializing in The Villages and surrounding areas. Under the leadership of Matt Roberts, Guy Williams Jr., and Debbie Roberts, we have proudly maintained our position as the top-selling REALTOR team in The Villages Community since 2020. Our mission is simple yet powerful: "To provide service so exceptional that our customers can’t help but tell everyone they know." As we continue to grow, we’re seeking motivated and detail-oriented individuals to support our high-performing team and enhance the experience we deliver to our clients.

Position Overview: We are currently looking for a Real Estate Transaction Coordinator to join our dedicated team. This individual will be a pivotal part of our operations, overseeing and streamlining the entire transaction process from contract to closing. The ideal candidate will embody our core values: Excellence, Integrity, Friendliness, and Fun. If you thrive in a fast-paced, team-oriented environment where your contributions are valued and rewarded, we want to hear from you.

Key Responsibilities:

Transaction Management:

• Oversee all administrative tasks related to homebuyer and seller transactions, from contract initiation through to closing.
• Monitor and track transaction progress, ensuring that all required documentation is submitted to the office broker for file compliance.
• Review and verify purchase agreements, sale contracts, and other real estate documents for accuracy, ensuring correct signatures and dates before sending to relevant parties.
• Coordinate inspections, appraisals, and necessary repairs, ensuring timely scheduling and reporting on progress.
• Provide weekly updates to customers, lenders, agents, ensuring all parties are informed throughout the transaction process.
• Monitor and track the status of property inspections, appraisals, and repairs, ensuring deadlines are met and progress is reported.
• Keep transaction files and databases up to date, including post-closing details
• Preparing new listings into MLS, adding relevant information and listing descriptions

Customer & Client Support:

• Collaborate and communicate with agents, customers, title/escrow companies, lenders, appraisers, contractors, and other parties involved to ensure smooth and efficient transactions and facilitate timely closings.
• Notify agents of any potential issues or obstacles and work collaboratively to resolve them promptly.
• Support real estate agents, customers, lenders, and title companies in completing paperwork and fulfilling all contractual obligations.
• Exhibit a positive attitude in all customer interactions, building loyalty through exceptional service.
• Deliver outstanding service and maintain positive relationships with clients and team members.

Organizational Efficiency:

• Update and maintain customer information within the CRM system, ensuring all data is current, including post-closing mailing addresses.
• Maintain organized and efficient files while supporting overall office organization to streamline team logistics.
• Assist with special projects as directed by team leaders, ensuring completion in alignment with team objectives.

Qualifications:

• 1-2 years of experience in administrative support or real estate-related roles (preferred).
• Exceptional organizational skills with the ability to effectively multitask in a fast-paced, dynamic environment.
• Outstanding written and verbal communication skills, with a strong ability to communicate clearly and professionally.
• Self-motivated and collaborative, with the ability to work both independently and as part of a team.
• Proactive, solution-oriented mindset, coupled with a strong work ethic and commitment to achieving goals.
• Detail-oriented, with a keen focus on accuracy and precision—checklists are your go-to tool!
• Proficient in spreadsheet management and CRM/database systems (experience preferred).
• “CAN-DO” attitude, demonstrating a willingness to contribute in all aspects of the team’s success.
• Service-driven, with a strong ability to build lasting, positive relationships with clients and colleagues.
• A real estate license is a plus, but not required.
• High school diploma or GED required.

What We Offer:

• Comprehensive Training & Support: Receive in-depth, on-the-job training designed to ensure your success from day one, equipping you with the knowledge and tools to excel in your role.

• Professional Development & Career Growth: We are committed to your continued growth and provide ample opportunities for professional development. As part of our team, you'll be encouraged to enhance your skills and advance in your career.

• Collaborative & Inclusive Environment: Join a team that fosters a collaborative and supportive culture, where each member’s contributions are valued and celebrated. You will have the chance to work closely with experienced professionals and be a key part of a high-achieving team.

• Competitive Compensation & Bonuses: Enjoy a competitive salary along with paid time off after the 90-day probationary period. We recognize the importance of work-life balance and also offer a compensation review after the first 90 days, annually, as well as discretionary bonuses.

• Recognition & Advancement: Be part of a dynamic, high-energy team that celebrates hard work and dedication. Your contributions will be recognized, and we prioritize promoting from within to reward exceptional performance.

• Growth Potential & Increased Responsibility: As you demonstrate your skills and capabilities, you’ll have the opportunity to take on greater responsibilities and increase your earning potential over time. We are dedicated to helping you achieve your personal and professional goals.

• A Culture of Success: At Roberts Williams Team, success is a shared goal, and we ensure that every team member has the tools and support needed to thrive. Join us, and help contribute to the continued success of one of the top real estate teams in the area.

How to Apply: If you’re ready to make an impact with a top-tier real estate team, we want to hear from you! Please submit your resume along with a cover letter detailing your relevant experience to stephanie@robertswilliamsteam.com.

Join us at Roberts Williams Team at RE/MAX Premier Realty, where your career can flourish and you can play a key role in delivering exceptional real estate experiences to our valued clients.

Job Type: Full-time

Pay: $43,700.00 - $54,000.00 per year

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• On call
• Weekends as needed

Work Location: In person

Salary : $43,700 - $54,000