What are the responsibilities and job description for the Project Coordinator position at The Ruhlin Company?
Job Title: Project Coordinator
Department/Division: Operations
Direct Manager: Project Controls Manager
FLSA status: Non-exempt
Summary: Coordinate with project team members Company-wide to ensure document control is successfully managed for assigned projects.
Responsibilities
Department/Division: Operations
Direct Manager: Project Controls Manager
FLSA status: Non-exempt
Summary: Coordinate with project team members Company-wide to ensure document control is successfully managed for assigned projects.
Responsibilities
- Download and organize plans, specs, and proposals for upcoming and existing projects.
- Compile and prepare a bid list, order bid bonds, organize and fill out all documents for a bid.
- Scan all quotes received and organize them accordingly.
- Create and process purchase orders, change orders, subcontractor agreements, invoices, force account billings, pay estimates, submittals, check requests, and other documents.
- Prepare documents prior to and attend project meetings when necessary.
- Create Purchase Orders and Subcontracts with information from the project staff and maintain a shared tracking log for status while ensuring compliance for the project duration.
- Process pay applications on projects with backup documentation including change orders.
- Print certified payroll as needed for project staff.
- Create and edit documents as direct
- Input data into material tracking logs (concrete, rebar, stone, trucking, LEO’s, etc.)
- Draft correspondence for supervisor’s signature, as directed
- Receive tickets from jobsite and scan/upload to folders as needed
- Process general administrative work (check requests, etc.)
- Perform additional assignments as directed by the Project Controls Manager.
- Bachelor’s degree preferred.
- Minimum 3 years of related experience.
- Outstanding time management and organization skills.
- Strong customer service orientation; high energy level; team player.
- Excellent interpersonal and communication skills.
- Ability to communicate effectively, both orally and in writing.
- Team-focused mindset to build strong working relationships.
- Proficient with Bluebeam, Microsoft Office 365, and Microsoft Teams. (Word, Excel, PowerPoint, Teams), Viewpoint Vista, and HCSS Heavy Job, preferred. Willing and able to learn additional software programs as needed.
- Commitment to Company values.
