What are the responsibilities and job description for the Data Management Specialist position at The Salvation Army Cascade Division?
Recruiting Opportunity Closes: 04.13.2024
Hourly Wage: $26.00
Hours Per Week: 40
Status: Non-Exempt / Full Time
Number of Positions: 1
Department: Bridgeway of Hope - Emergency Shelters
Position Title: Data Management Specialist
The Salvation Army Mission Statement:
The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.
Application Instructions:
Complete the online job application, upload a resume and cover letter.
To apply online go to:
To apply in person go to 6655 NE 82nd Ave., Portland, OR 97220. Bring a resume and cover letter and complete the job application provided to you. Incomplete applications will not be accepted.
Questions, contact Nell Armitage at nell.armitage@usw.salvationarmy.org or call 971-230-5303. Ms. Armitage is the sole point of contact for questions regarding this position.
Recruiting Accommodation Statement:
To obtain assistance with accommodations related to the American’s with Disabilities Act (ADA) concerning your application process, please contact 1-888-887-6528 or email thq.reporting.line@usw.salvationarmy.org, attention Eric Hansen or Sheila Jordan.
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Education and Work Experience:
Education: High school diploma or equivalent required; Associate's degree preferred.
Work/Professional Experience: 1-2 years of experience in data entry or database management; Proficiency with database systems and Microsoft Office Suite.
Scope of Position:
As a Data Management Specialist, you will maintain accurate and comprehensive client data essential for tracking services, analyzing trends, and securing funding for homeless assistance programs. This involves collecting, entering, and managing data within our HMIS/WELLSKY systems while ensuring data quality and confidentiality.
- Technical proficiency with Microsoft Office Suite (Word, Excel, Outlook required; PowerPoint helpful) and database systems including HMIS/WELLSKY.
- Ability to learn new software with basic training and troubleshoot common software issues.
- Strong critical thinking skills with excellent attention to detail and self-auditing capabilities.
- Ability to work efficiently in a high-volume environment with periods of repetition.
- Professional communication skills and respectful interaction with teammates and program participants.
Licenses and Certifications: Driver’s License – Preferred
Essential Duties and Responsibilities:
- Manage all aspects of data within HMIS and Wellsky systems, including entry, verification, maintenance, and protection of confidential information with high attention to detail and accuracy.
- Generate regular reports for program evaluation and funding requirements while evaluating and improving data collection processes from an end-user perspective to provide guidance on operational trends.
- Collaborate with case managers and service providers to ensure timely data collection and assist with training staff on proper data collection procedures.
- Prepare correspondence, process financial transactions (including expenses, income, cash, and gift cards), and handle in-kind donations with proper documentation and security protocols.
- Conduct intake interviews with people experiencing homelessness as needed and support special projects related to homeless services data.
- 1-2 years of experience in data entry or database management.
- Experience working with vulnerable populations preferred.
- Strong organizational skills and attention to detail.
- Excellent interpersonal communication skills with ability to work respectfully with diverse populations.
- Sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis.
- Grasp, push, pull objects such as files, file cabinets drawers, and reach overhead.
- Operate telephone. Operate a desktop or laptop computer.
- Lift and carry up to 35 lbs.
- Works on many projects at once in a semi-open office environment with interruptions and noises from voices, telephones, printers.
Miscellaneous:
The Salvation Army does have a dress code that includes professional dress which is appropriate to the work environment and reflects well on the organization.
The candidate chosen for this position will be required to pass a criminal history information check. Conviction of a crime will not automatically preclude employment. The circumstances involved in the conviction(s) will be considered.
Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment to meet the physical requirements of the position. TSA would attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship would result.
Supervisor: Programs Administrator
Experience
Required- 1 - 2 years: 1-2 years of experience in data entry or database management; Proficiency with database systems and Microsoft Office Suite.
Education
Required- High School or Equivalent or better
- Associates or better in Social Work or related field
Licenses & Certifications
Preferred- Driver's License
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Salary : $26
