What are the responsibilities and job description for the Accounts Receivable Specialist position at The Salvation Army Eastern Territory?
Overview
We are seeking a detail-oriented and organized Accounts Receivable Specialist to join our finance team. The ideal candidate will play a crucial role in managing the accounts receivable process, ensuring timely collection of payments, and maintaining accurate financial records.
Responsibilities
Responsibilities
- Receive, count, and prepare income for deposit. When requested or necessary, provide handwritten receipts to the donor/payee.
- Work with other CFOT personnel and cadets to verify receipt of income.
- During kettle season, working with another member of the Finance Department, verify the kettle income count and prepare it for deposit.
- Take all deposits to the bank. During kettle season or other periods of high cash income, at least two individuals should transport the deposits to the bank.
- File receipts, backup documentation, and deposit tickets in chronological order.
- Enter deposits into Serenic, ensuring that the coding is correct.
- Enter receipts for wire transfers from THQ or other locations into Serenic.
- Create billings for commands/individuals as instructed by the Assistant Director of Business or Senior Accountant and email them in a timely manner.
- Email monthly accounts receivable statements and backup to all commands/individuals with an outstanding balance.
- Maintain files of all accounts receivable billings, including appropriate backup, should questions arise.
- File all backup information as per SA policy.
- Complete monthly bank reconciliations for a payroll account. Provide a copy to the Assistant Director of Business and the Senior Accountant so that appropriate corrections can be made.
- Review corporate credit card transactions in Smart Data for cardholders as assigned. This function also serves as a backup for reviewing cardholder transactions assigned to other Finance staff members in their absence or when needed during high-volume time periods.
- After ACH transactions are processed through the bank website, enter all ACH wire information into Serenic, ensuring that it is coded correctly and entered in a timely manner.
- Prepare monthly reconciliations of Accounts Receivable accounts for review by the Assistant Director of Business or Senior Accountant.
- Maintain the schedule of Officers’ Household Help for review in compliance with current Minute/Policy and Procedures.
- When time permits, review check vouchers to verify that all necessary documentation and approvals are attached.
- Train other members of the department to serve as backup for A/R.
- Serve as backup for A/P as needed and provide training for new A/P employees as needed.
- Other duties as requested.
Qualifications
Qualifications
- Proven experience in accounts receivable or related financial roles.
- Strong skills for effective communication with clients.
- Ability to analyze financial data and identify discrepancies.
- Proficient in data entry with a high level of accuracy.
MINIMUM EDUCATION and/or EXPERIENCE
One year college or technical school and/or one to three years of related experience.
