What are the responsibilities and job description for the Part Time Food Pantry/Office Assistant position at The Salvation Army Eastern Territory?
Overview
Seeking Seasonal Part Time Food Pantry Office Assistant to join our Gloversville Corps
Our Part Time opportunities offer:
- Generous time off every year including 14 paid holidays, vacation time and sick time
- Employer funded Pension Plan (company contributions begin after 1 year of continuous employment)
- Tax Deferred Annuity (403B)
- Eligibility for supplemental insurance plans including Short Term Disability, AFLAC, and Voluntary Term Life
- Christmas Bonus
SCOPE AND PURPOSE OF POSITION:
Under general supervision, the Food Pantry Coordinator / Office Aide is the support for the Corps Officer(s) in a professional, religious and charitable environment. The Food Pantry Coordinator / Office Aide conducts himself/herself at all times in a professional, friendly manner to all individuals who enter the Corps Building or by way of the telephone. Food Pantry Coordinator / Office Aide must have the ability to build good relationships, maintain a high degree of confidentiality, and handle all matters with diplomacy. Administratively supports the Corps office to ensure the office is organized and represent The Salvation Army well.
Responsibilities
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Interview of clients for food assistance, clothing assistance, utility assistance or any other assistance be offered (regular or seasonal)
- Input of client information into computer data system (when applicable).
- Make referrals and phone contact for clients to other agencies providing desired or needed services (not available at Salvation Army)
- Keep accurate and organized statistics and files on social assistance clients.
- Coordinate volunteers assigned to food pantry.
- Coordinate ordering of, delivery of, and stocking of food pantry.
- Pick up and/or coordinate volunteers to pick up donated food for gleaming program
- Assist individuals making gifts-in-kind donations
- Assist in upkeep and maintenance of physical site
- Assist in application preparation for funding sources.
- Manage the efficient operation of the office to include handling telephone and other communications for the Corps Officer (s), receiving and directing office visitors, handling mail, and scheduling meetings.
- Maintains inventory of office supplies; notifies the Corps Officer when an order needs to be placed
- Ensures proper filing of correspondence and documents as needed.
- Identify and refer clients and/or others to Corps Officer for pastoral care when opportunities arrive.
- Assist with the administration of seasonal fundraising projects.
- Assist with other-related tasks, as personal initiative requires and/or requested by the officers.
Specific Tasks:
Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice due to business needs.
Qualifications
SPECIAL SKILLS, CERTIFICATES, LICENSES, REGISTRATIONS:
List any special skills, licenses, certificates, or registrations that are required to perform the essential duties of this job
· Strong communications skills (both written and verbal), positive attitude, initiative, flexibility, and dependability required.
- High level of confidentiality, discretion, and good judgment is essential.
- Must demonstrate empathy and compassion through action and speech.
- Good organizational skills. Must pay attention to details.
- Good computers skills including Microsoft Word, Outlook, and Excel.
- Ability to work effectively with minimal daily supervision and guidance.
- A valid driver's license that meets The Salvation Army insurance requirements.
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
