What are the responsibilities and job description for the Administrative Assistant position at The Salvation Army Golden State Division?
OVERVIEW:
The Office Assistant will provide clerical and special project support for The Salvation Army's Watsonville Corps.
DUTIES AND RESPONSIBILITIES:
- Prepare meeting notices, agendas, and minutes; and assist with other preparatory details for the Advisory Board meetings
- Maintain and distribute Corps calendars
- Maintain Corps client & volunteer files
- Recruit, coordinate, and train volunteers
- Oversee Corps programming bookkeeping
- Create program flyers
- Prepare newsletters and send thank you letters to donors
- Assist with finding new donors and improving relationships with already established donors
- Assist in maintaining and updating donor records in the database
- Oversee statistics for Corps
- Oversee Reach applications
- Assist with community engagement
- Assist the Corps Officer in coordinating the Christmas season
- Assist the Corps Officer in tracking PTM
- Assist in coordinating special events
- Assist in creating agenda items for Finance meetings
- Other related duties as required
EDUCATION AND EXPERIENCE:
- High school diploma or equivalent (required)
- CA driver’s license (required)
- Experience as an Administrative Assistant
SKILLS AND ABILITIES:
- Bilingual in Spanish (preferred)
- Team player
- Ability to multi-task
- Ability to work with a diverse population
- Great communication skills
EQUIPMENT USED:
- Modern Office Equipment and Relevant Software
PHYSICAL REQUIREMENTS:
- Ability to lift up to 25 lbs. (usually file boxes)
ADA Statement:
Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship would result.
Acknowledgment of Religious Purposes of The Salvation Army:
Please note that The Salvation Army has a religious purpose and status as a church. We ask our employees that they do nothing to their relationship with The Salvation Army to undermine its religious mission. Employees must agree and understand that their services are a necessary part of The Army’s religious purposes and their work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army’s religious purposes.
At-Will:
Any employment relationship with this organization is of an “at-will” nature, which means that an Employee may resign at any time and the Employer may discharge an Employee at any time with or without cause. It is further understood that this “at will” employment relationship may not be changed by any written document or by conduct unless such change is specifically acknowledged in writing by an authorized executive of this organization.
Experience
Preferred- Experience as an Administrative Assistant
Education
Required- High School or Equivalent or better
Licenses & Certifications
Required- Driver's License
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
