What are the responsibilities and job description for the Administrative Assistant - Gift and Estate Planning position at The Salvation Army USA Central Territory?
Job Objective: Provide administrative support for the Divisional Director of Gift Planning and Gift Planning Advisor(s) through their contacts with donors and professional advisors and communications received through correspondence, e-mail, phone and reports.
Essential Functions:
- Provide administrative support to Divisional Director of Gift Planning and Gift Planning Advisor(s)
- Prepare and dictate contact reports and/or correspondence for staff activity with donors
- Record contact activity and other tasks on CRM database
- Prepare reports as requested
- Maintain gift log and tracker reports for quarterly report to territory headquarters
- Serve with assigned staff on planning events, promotion, and donor visits
- Keep updated written working procedures for dictation, correspondence, gift processing, report preparation, and database management
- Additional administrative functions as assigned
Minimum Qualifications:
Education: High school diploma or equivalent; some post-secondary education preferred
Experience: Minimum three years' administrative assistant experience; experience with SalesForce, Excel, Word, event coordination/planning at multiple sites, and database management
Certifications/Licenses: None
Skills/Abilities:
- Reliable, dependable, and able to work independently
- Excellent verbal and written communication
- Good writing skills for transcription and composing documents, letters using proper English, spelling, and punctuation
- Experience with Microsoft Office, database, and e-mail software, fax, scanning and printing
- Ability to type minimum 50 words per minute
- Ability to shift between responsibilities and prioritize workload
- Able to communicate in writing and by phone in a professional manner with donors
- Ability to work with both internal staff and external constituents in a courteous manner
- Ability to problem solve and provide recommendations for office procedures and situations
- High integrity and good personal judgment; trustworthy in working with confidential documents and donor information
Supervisory Responsibility: None
Physical Requirements: Include speaking, hearing and vision; manual dexterity; sitting up to 7 hours per day; standing up to 1 hour per day; walking, bending, squatting; lifting, pulling and pushing materials up to 25 pounds. Reasonable accommodation may be made to enable individuals to perform the essential functions of this job.
Travel: None
Driving: None
Working Conditions: Work is performed in a typical office environment; Monday - Friday; no evening or weekend work.
All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.
The Salvation Army Mission: The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.
The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. The Salvation Army is committed to providing reasonable accommodation for qualified job applicants, job candidates, and employees with disabilities to ensure they enjoy equal access to all employment opportunities and benefits of employment as required by the Americans with Disabilities Act. EEO is the Law.
