What are the responsibilities and job description for the Office Manager position at The Salvation Army USA Central Territory?
Hours : Monday-Thursday 9-3pm; Friday 9-1 : 30pm
The Salvation Army Mission : The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.
Summary / Primary Purpose : To answer incoming phone calls, greet incoming clients, donors and assist Social Service Department in determining eligibility and setting appointments for clients with case workers. To open mail, send in invoices, make deposits
Essential Duties and Responsibilities :
- Greet all incoming clients / visitors in a friendly professional manner.
- Answer phone calls in a pleasant, courteous manner.
- Responsible for directing assistance needed calls and walk-in clients to the appropriate Family Service Programs and / or outside agencies to meet their needs.
- Perform general administrative clerical duties to include but not limited to photocopying, scanning, filing, office supply management for supply orders, etc.
- Provide paperwork and information about Pathway of Hope to incoming clients seeking assistance.
- Assist office staff with mailings / projects.
- Assist with maintaining records / tracking information of in office programs such as food pantry, general assistances, and other special projects as assigned.
- Determines preliminary eligibility of clients for internal programs and services, be able to competently fill out documents completely and accurately.
- Open mail with officers
- Send in invoices
- Make deposits to the bank or through the scanner
- Manage office supplies
- Assist with seasonal activities.
- All other duties as assigned.
- Ability to work with people of varying backgrounds and cultures with patience and respect.
- Ability to establish priorities, work independently and proceed with objectives with little supervision.
- Intermediate skills in Microsoft software to include Word, Excel, PowerPoint, and Access. As well as the ability to access payroll, timekeeping, and personal data via a web-based system.
- Administrative skills include utilization of standard office equipment, data entry, 10-key, attention to details and filing.
- Good communication skills both written and spoken, and ability to maintain effective working relationships.
- Demonstrated ability to handle confidential matters.
Supervisory Responsibilities : Kettle Coordinator
Education and / or Experience : High School Diploma / GED. Some secondary education preferred. Minimum of 1 year of related experience in reception, telephone work, or data processing preferred. An equivalent combination of education and experience will be considered.
Qualifications : The requirements listed below are representative of the minimal knowledge, skill, and / or ability required for this position.
Other Qualifications : Must pass all applicable background checks. Must successfully complete Safe from Harm training within 90 days of hire, as established by The Salvation Army.
Certificates, Licenses, Registrations : None
Physical Requirements : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be able to stand, walk, sit, use hands and fingers, reach with hands and arms, stoop, crouch, talk and hear. Must be able to lift 20 pounds.
Working Conditions : The work environment is a business office setting with office equipment, moderate traffic and noise levels.
All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.
Salary : $15
