Office and Homeless Prevention Assistant

Seeking: compassionate individuals looking to help make a difference!

If you are passionate about making a difference in someone’s life and want to work for an organization that appreciates and recognizes their employee’s success, we encourage you to apply today!

Seeking a Part Time Office and Homeless Prevention Assistant on our Team

Our Part Time Opportunities Offer

• Generous time off every year including 14 paid holidays, vacation time and sick time
• Employer funded Pension Plan (company contributions begin after 1 year of continuous employment)
• Tax Deferred Annuity (403B)
• Eligibility for supplemental insurance plans including Short Term Disability, AFLAC, and Voluntary Term Life
• Christmas Bonus
• Wireless discount for Sprint or Verizon customers
• Free parking
  
  
  

Scope And Purpose Of Position

Help ensure that the administration of the corps office is properly organized and represents The Army well. Provide clerical support to Corps Officers, Social Ministries and Youth Services, including managing Housing Prevention and other emergency services documentation, needs and requests.

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Open the front doors in the morning and close them at the end of the working day.
• Receive phone calls, review phone messages, and distribute accordingly.
• Ensure that proper information and referrals are provided as needed, and walk-in visitors are properly directed
• Assist with social ministries intake and food pantry service coordination
• Provide clerical assistance to Homeless Prevention Assistance Program, including regulatory documentation, record keeping and data input
• Ensure that necessary paperwork is received and properly completed
• Make appointments for beneficiaries to meet with the Social Ministries Coordinator
• Assist with financial intake and record-keeping
• Prepare deposits, income paperwork, and bills for transfer to the book-keeper
• Give receipts for cash donations given at the office
• Completion of financial tasks may require communication with the book-keeper and/or Divisional Field Accounting Manager - both of whom can be contacted at divisional headquarters in Syracuse
• Ensure that office calendar is up-to-date, and that all employees are aware of schedules and messages necessary to their work
• Assist with other office-related tasks, as personal initiative requires and/or requested by the officers
  
  
  

Qualifications

SPECIAL SKILLS, CERTIFICATES, LICENSES, REGISTRATIONS:

• High School diploma/GED.
• Must be well organized and efficient with the ability to multi-task.
• Must possess a high-level of professionalism and cultural competence with ability to communicate with all levels of staff and external customers/stakeholders.
• Must have excellent oral and written communication skills, proficient and accurate data entry skills plus grammar and proofreading skills.
• Work requires a minimum of one years of experience as an administrative assistant.
• Must be proficient in Microsoft Word, Excel and Access.
  
  
  

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.