Accounting Manager_E-AOK_128-Finance Department

Accounting Manager Job Summary Plans, coordinates, supervises, monitors, and participates in all phases of daily accounting functions for the Area Command, Thrift Store and Corps bookkeeping functions; works with Corps Officers regarding their reports, deposits and expenditures; ensures that bookkeeping transactions are performed in a timely manner and in compliance with established policies and procedures and verifies the accuracy and integrity of books supervises and evaluates the performance of accounting and bookkeeping staff;; prepares various routine and complex budgets and financial reports; processes and verifies personnel payroll and insurance records; prepares for audits (internal and external) and works with auditors during audit process.   Essential Functions This job description should not be interpreted as all inclusive.  It is intended to identify the essential functions and requirements of this position.  The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this job description.   Supervision of Accounts Payable & Receivable (90%) Supervises and participates in the posting, maintenance, and closing of all ledgers; proofs entries to verify accuracy and completeness; prepares and makes journal entries, balances account and prepares reports; monitors the general ledger for accurate posting of data and prepares all corrections and any adjustments with journal entries.   Supervises and monitors all accounts receivable and accounts payable bookkeeping functions; ensures that bills are paid promptly and correctly; tracks accounts receivable balance to ensure payments are received in a timely manner.   Monitors and maintains the day-to-day accounting/finance operations to ensure that workflow is not interrupted, and that all data is properly processed and maintained; troubleshoots hardware problems and performs routine maintenance and repairs; contacts technical support as needed; performs daily back-ups of computer data and ensures the completeness and reliability of the same; documents, maintains, and distributes software and system documentation.   Works with the corps officers in budget preparation, deposits, expenses and payables.   Prepares for audits, both internal and external, works with auditors during audit process, follow up and response.   Processes accounts payable and receipts for FEMA and Supporting Housing Program; prepares bank deposits and transfers for the capital campaign funds; submits monthly reports to Divisional Headquarters; prepares FEMA funds payments to vendors and completes expenditure reports for submission to FEMA; prepares the billing statements for reimbursement of expenses.   Processes payroll for Area Command employees; prepares journal entries indicating the payroll amounts to be posted to the general ledger.   Supervises the preparation and maintenance of bookkeeping records, databases, books, logs, lists, etc. and ensures the accuracy and completeness of the same; assists subordinate staff in resolving day-to-day operational problems.   Plans, coordinates, supervises, monitors, and evaluates the work of accounting and bookkeeping staff; plans, schedules, and assigns work; instructs and trains employees in proper methods and procedures; checks and approves work in progress and upon completion; conducts performance evaluations and recommends salary adjustments; performs responsibilities of assigned staff in their absence. Supervises and participates in the preparation and balancing of bank account reconciliations; assists staff in balancing accounts and researching discrepancies.   Supervises and participates in the processing of cash receipts and ensures the security and proper accountability of the same; audits records periodically to ensure the same.   Ensures that checking accounts are properly monitored and maintained by making timely deposits, tracking bank balance and reconciling accounts; follows-up with bank to resolve errors.   Develops, maintains, monitors, and purges a filing system of a variety of financial documents; maintains and utilizes the bring-up filing system; purges files to obtain and update information; ensures the files are maintained in an organized and efficient manner.   Provides assistance in performing and coordinating routine audits; prepares audit work papers; assembles and prepares records for presentation to auditor; answers auditor questions as necessary; prepares a response to items in the audit report.   Other Responsibilities (10%) Maintains Trust Ledgers and Audit Reports (internal and external); assists in budget preparation.   Compiles data related to annual contributions for employees’ pension, increases, EEO Reports, etc.   Maintains and balances assigned petty cash fund; receives and verifies vouchers to be paid ensuring authorized signature of approval is present; prepares back-up paperwork for new checks to be written and cashes checks received.   Performs other duties as assigned by the Area Commander.   Performs other related work as required.   Materials and Equipment Computer              General Office Equipment   Knowledge, Skills and Abilities Knowledge of basic double-entry bookkeeping principles and practices and of applications to accounting transactions.   Knowledge of modern data entry methods as they pertain to bookkeeping functions.   Knowledge of modern office methods, procedures, and practices.   Knowledge of financial accounting systems and procedures.   Knowledge of the principles and practices of personnel supervision.   Ability to plan, develop and initiate effective and efficient bookkeeping practices and methods in order to increase accuracy and timeliness of financial recording and reporting.   Analytical ability to plan work schedules, evaluate work performances, and provide input on budget planning.   Ability to examine the bookkeeping work performed by subordinates in order to detect errors or omissions.   Ability to effectively lead subordinates, resolve minor complaints, and deal with day-to-day occurrences.   Ability to prepare complex financial reports and records.   Ability to accept fiscal responsibility of all functionalized accounts.   MINIMUM QUALIFICATIONS REQUIRED Education and Experience Two-year college or technical school degree in accounting, bookkeeping, business or related field, AND four years experience in the performance of all phases of modern bookkeeping and related work with at least one year in a supervisory capacity, OR any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.   Certifications/Licenses Valid Driver’s License   Physical Requirements Ability to meet attendance requirements.   Ability to read, write, and communicate the English language.   Ability to keypunch information into a computer.   Ability to perform routine and complex mathematical computations repeatedly, rapidly and accurately.   Ability to operate various general office equipment including a computer and 10-key calculator.   Ability to effectively and efficiently work on multiple projects at the same time without becoming frustrated or disorganized.   Ability to concentrate and pay close attention to detail for up to 60% of work time when reading reports, preparing budgets or researching financial transactions.   Ability to manage mental and visual fatigue due to sustained periods of concentration, working under pressure of deadlines and continual interruptions in concentration.   Duties are usually performed seated.  Sitting may be relieved by brief or occasional periods of standing or walking.   Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.   Working Conditions Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.   Statement of Purpose This document provides descriptive information about the above Salvation Army position. Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content of and qualifications for this position. An individual’s ability to meet the qualifications and capabilities described in this document is not a guarantee of employment or promotion. The Salvation Army reserves the right to make changes to this document as deemed necessary without providing advance written notice.   All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.