What are the responsibilities and job description for the Administrative Assistant - Operation Home position at The Salvation Army USA Western Territory?
Description
Location : The Salvation Army - Family Services
Status : Non - Exempt, FT
MISSION STATEMENT
The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.
The Salvation Army is looking for an Administrative Assistant for the Operation Home team in Family Services. The successful candidate will have an excellent knowledge of Microsoft Office Software, have excellent interpersonal telephone and communication skills both written and verbal.
The Administrative Assistant (AA) will prepare correspondence for the Operation Home Program Manager, compose letters, memos and e-mails on routine matters of business. This position will answer incoming telephone calls, take messages, give available resources and / or direct to appropriate staff members. The AA will assist the Operation Home team with scheduling of appointments and meetings with clients and taking minutes at meetings and distributing to staff. This person will research information and prepare reports of findings as requested. Other Clerical duties will include filing, sorting and distributing incoming and outgoing mail and preparing purchase orders.
QUALIFICATIONS
- Minimum 5 years administrative assistant or related experience
- Excellent knowledge of and ability to use current Microsoft software computer programs, including Word, Excel, PowerPoint and Publisher, as well as e-mail, Adobe Acrobat and the internet
- Excellent interpersonal, telephone and communication skills, both written and verbal
- Excellent detail, organization and file management skills
- Ability to work in a team setting with other professionals
- Ability to maintain a self-motivated and self-directed schedule, address multiple projects in a timely manner and take projects from beginning through completion
- Ability to work with people of diverse backgrounds and circumstances
- Must possess a valid Nevada driver's license and pass a motor vehicle record check
- Must be able to successfully pass a criminal background check
PHYSICAL REQUIREMENTS
Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.
While performing the duties of this job, the employee is regularly required to walk, stand, climb, balance, stoop, kneel, crouch, crawl and reach with hands and arms on a continuous basis. The employee must regularly lift and / or move up to 20 pounds, frequently lift and / or move up to 50 pounds, and occasionally lift and / or move up to 75 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to focus. The employee must have the ability to operate a telephone, desktop or laptop computer, as well as the ability to access and produce information from a computer, and to understand written information.
Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
