Description
Job Title : Office / Housekeeping Coordinator
FLSA Status : Full Time - non-exempt
Reports to : Camp Director
Schedule : 5-8 hour days, 40 hrs / week
Supervises : N / A
Rate of Pay : $18 / hr
Closing Date : 2 / 28 / 2025
Benefits : Standard; Full-Time, Non-Exempt employees are eligible for but not limited to the following :
- Health, vision, dental, life as well as voluntary life and disability insurance
- Sick leave benefit - 1 day per month, 12 sick days per year (accrual and availability begins at hire)
- Vacation benefit - 10 vacation days per year, accrued at the rate of .0385 hours for each hour worked, excluding overtime (accrual begins at hire but may not be used until the completion of six months of employment)
- One floating day off for use (accrued immediately, and again annually, but may not be used until the completion of the initial three-month introductory period of employment)
- Pension Plan (after one year of continuous service)
- Voluntary Tax-Deferred Annuity Plan (403(b)plan)
Function
The Office / Housekeeping Coordinator plays a vital role in ensuring the smooth operation of the camp and conference center by managing administrative tasks and overseeing housekeeping services. This position requires strong organizational skills, attention to detail, and a passion for creating a welcoming and clean environment for guests and staff.
Duties and Responsibilities
Office
Serve as the main point of contact for administrative inquiries, including phone calls, emails, and walk-in visitors.Maintain office supplies inventory and ensure the proper functioning of office equipment.Assist in scheduling and coordinating events, meetings, and activities.Maintain accurate records, including guest information, billing, and housekeeping schedules.Support the leadership team with correspondence, reports, and other administrative tasks.Lead all aspects of day-to-day office management, including IT, scheduling, daily administration, correspondence, reporting, financials, bookkeeping, and records.Maintain the camp office operations and mailMaintain a clean and organizedProfessionally answer the phone and promptly deliver phone messages to other staffTrack and manage internal purchasing processes, including expense reconciliation and vendorServe as admin for Onboard Advisory Board software and assist with administration tasks pertaining to the High Peak Advisory Board.Submit invoices and receipts for paymentProcess and organize HR paperwork including summer staff paperwork.Create TSAMM items as they pertain to Administrative tasks in the officeMust accurately develop a filing system under the direction of the Divisional Human Resources and Protecting the Mission Departments.Summer related tasks
Responsible for administration of USDA Food ServiceAssist with ACA accreditationAssist with Childcare Licensing processServe as Dining Hall Support as neededLead summer staff in cleaning training and tasks.Assist with PTM processing and admin tasksHousekeeping
Ensure cleanliness and readiness of guest accommodations, meeting spaces, and common areas.Develop and oversee housekeeping schedules to ensure areas of camp are ready for guests.Conduct regular inspections of facilities to ensure cleanliness and identify maintenance needs.Manage laundry operations, including linens and cleaning supplies inventory.Train and supervise housekeeping staff or volunteers, ensuring adherence to cleanliness standards and safety protocols.Collaborate with other departments to address guest feedback related to housekeeping and facility conditions.Address decorations throughout camp to create a cohesive camp theme and design.Coordinate with all housekeeping related vendorsReport needed fixes to maintenanceEducation, Experience, Skills, Qualifications
The chosen applicant must have a high school diploma or equivalent paired with general officeExcellent organizational and communication skillsExcellent customer service skills and abilitiesMicrosoft Office Suite (excel, word, access), Outlook, and LotusGeneral understanding of GAAP (Generally Accepted Accounting Principles).Ability to operate a 10-key and other standard officeRemain in full compliance with all Salvation Army policies and procedures outlined within the employee handbook and directed by authorized Salvation Army departments.Experience in leadership / supervision of people and the ability to work effectively with the camp staff, the public, and children that camp serves.Must be minimally 21 years of age and possessing a valid in-state Driver's License.Ability to operate a standard campDemonstrated ability to meet deadlines and handle and prioritize simultaneous requestsDrivingMust be minimally 21 years of age and possessing a valid in-state Driver's License.
Background CheckContinued employment will be contingent upon a biennial (every two years) background check that is processed in accordance with The Salvation Army's policies.
Physical Requirements
Ability to maneuver.Ability to remain in a stationary position.Ability to grasp, push, pull, and reach overhead.Ability to operate telephone.Ability to lift 25 pounds.Ability to access and produce information from the computer.Ability to understand written information.Qualified individuals must be able to perform the essential duties of the position with or without accommodation.A request to modify or adjust these requirements may be made to your supervisor and HR. The Salvation Army would attempt to satisfy requests if the accommodation needed is reasonable and presents no undue hardship.
The Salvation Army Mission Statement
The Salvation Army, and international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is the preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.
Qualifications
Education
High School or Equivalent (required)
Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
Salary : $18
