What are the responsibilities and job description for the Accountant - NE_Administration-101 position at The Salvation Army?
Job Summary:
Responsible for recording financial transactions, maintaining, and updating all financial records daily. Plans,
implements, and administers the day-to-day operations of the Great Plains Accounting Program by using
functionalized double-entry accounting package. Provide overall supervision and review of accounting
records, ledgers, and statements for accuracy and completeness. Knowledge of the integrity of the chart of
accounts, journals, fiscal closing statements, bank accounts, general ledger, asset management and
depreciation, etc. Serve as liaison between the assigned local units and Area Command. Manage the
reconciliation of the donor system. Maintains a general knowledge of the donor and participate in the
reconciliation process of donations daily.
Essential Functions: This job description should not be interpreted as all inclusive. It is intended to
identify the essential functions and requirements of this position. The incumbents may be requested to
perform job-related responsibilities and tasks other than those stated in this job description.
Receipting/Bank Deposits/Accounts Receivables:
Assists in preparing and processing the deposit of all checks/donations received through the mail, lock
boxes, and various programs; assists in preparing bank deposits slips and summary of daily receipt
report(s); ensures all checks are stamped with deposit st& enters receipts into accounting records
after Accounting Clerk makes copies of all checks and summary reports.
Performs monthly reconciliation of accounting records with donor database.
Performs monthly reconciliation of bank statements for all accounts.
Prepares monthly Accounts Receivable Listing and A/R Accrual journal,
inputs journal and accrual reversal into accounting system in conjunction with controller.
Payroll/Benefits Billing:
Prepares and inputs general journal for each payroll cycle; prepares and inputs monthly accrued payroll
journal and accrual reversal journal.
Prepares monthly reconciliation of General Ledger payroll accounts with Payroll Master Control Records.
Prepares and inputs bank adjustments/drafts related to employee/officer benefits i.e. group insurance,
pension, sick benefits, and officer’s retirement fund into accounting system.
Prepares Tax Deferred Annuity invoice and posting each payroll cycle.
Prepares and closes payroll each pay period.
General Ledger/Closings:
Reviews chart of accounts and recommends revisions to Controller.
Reviews posting of all balance sheet accounts, and income and expense accounts for errors; prepares
journal correction on adjustments and errors for each month; inputs the same into the accounting system
after the Controller’s review.
Accounts Payable:
Reviews Accounts Payable voucher for correct account codes, allocations, terms, etc. and returns to
Accounting Clerk for corrections, postings, and payment.
Reviews support and statewide services due to Divisional Headquarters and prepares Accounts Payable
voucher for payment.
Cross-trains to handle all accounts payable information.
Financial Reporting:
Assists in preparation of all month-end financial reporting i.e. balance sheet and expense statements, net
position.
Assists in preparation of all year-end financial reports.
Assists in preparation of all audit work papers as required by internal and independent auditors.
Other Responsibilities:
Prepares bi-annual sales tax refund report.
Assists in budget preparation for various funding sources as requested.
Assists in conservation of all Salvation Army resources.
Abides by all Salvation Army policies and procedures.
Assists in other ways requested by The Salvation Army management.
Performs other related work as required.
Materials and Equipment:
Keyboard Computer Shredder Printer Telephone Copier
Fax Machine Coin Counter/Wrapper Adding Machine
Minimum Qualifications Required:Educations and Experience:
High School Diploma or G.E.D. is required and an Associate’s degree from an accredited college or
university is preferred,
and
three years’ experience performing progressively responsible accounting work,
or
any equivalent combination of training and experience which provides the required knowledge, skills, and
abilities.
Licenses and Certifications:
None
Knowledge, Skills, and Abilities:
Knowledge of computer fundamentals.
Knowledge of accounting fundamentals.
Knowledge of math fundamentals.
Ability to proof financial documents and reports for accuracy and completeness.
Ability to organize work priorities.
Ability to perform multiple duties simultaneously.
Ability to interact and communicate well with other people.
Mental and Physical Abilities:
Ability to meet attendance requirements.
Ability to read, write, and communicate the English language.
Ability to type and keypunch information into a computer.
Ability to perform mathematical calculations.
Ability to sort and file documents alphabetically and numerically.
Ability to operate various general office equipment including a telephone, computer, and adding machine.
Ability to concentrate and pay close attention to detail with constant breaks in concentration associated
with answering phones.
Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or
walking.
Limited amount of physical effort required associated with walking, standing, lifting and carrying light
objects (less than 25 lbs.) 5-10% of work time.
Responsible for recording financial transactions, maintaining, and updating all financial records daily. Plans,
implements, and administers the day-to-day operations of the Great Plains Accounting Program by using
functionalized double-entry accounting package. Provide overall supervision and review of accounting
records, ledgers, and statements for accuracy and completeness. Knowledge of the integrity of the chart of
accounts, journals, fiscal closing statements, bank accounts, general ledger, asset management and
depreciation, etc. Serve as liaison between the assigned local units and Area Command. Manage the
reconciliation of the donor system. Maintains a general knowledge of the donor and participate in the
reconciliation process of donations daily.
Essential Functions: This job description should not be interpreted as all inclusive. It is intended to
identify the essential functions and requirements of this position. The incumbents may be requested to
perform job-related responsibilities and tasks other than those stated in this job description.
Receipting/Bank Deposits/Accounts Receivables:
Assists in preparing and processing the deposit of all checks/donations received through the mail, lock
boxes, and various programs; assists in preparing bank deposits slips and summary of daily receipt
report(s); ensures all checks are stamped with deposit st& enters receipts into accounting records
after Accounting Clerk makes copies of all checks and summary reports.
Performs monthly reconciliation of accounting records with donor database.
Performs monthly reconciliation of bank statements for all accounts.
Prepares monthly Accounts Receivable Listing and A/R Accrual journal,
inputs journal and accrual reversal into accounting system in conjunction with controller.
Payroll/Benefits Billing:
Prepares and inputs general journal for each payroll cycle; prepares and inputs monthly accrued payroll
journal and accrual reversal journal.
Prepares monthly reconciliation of General Ledger payroll accounts with Payroll Master Control Records.
Prepares and inputs bank adjustments/drafts related to employee/officer benefits i.e. group insurance,
pension, sick benefits, and officer’s retirement fund into accounting system.
Prepares Tax Deferred Annuity invoice and posting each payroll cycle.
Prepares and closes payroll each pay period.
General Ledger/Closings:
Reviews chart of accounts and recommends revisions to Controller.
Reviews posting of all balance sheet accounts, and income and expense accounts for errors; prepares
journal correction on adjustments and errors for each month; inputs the same into the accounting system
after the Controller’s review.
Accounts Payable:
Reviews Accounts Payable voucher for correct account codes, allocations, terms, etc. and returns to
Accounting Clerk for corrections, postings, and payment.
Reviews support and statewide services due to Divisional Headquarters and prepares Accounts Payable
voucher for payment.
Cross-trains to handle all accounts payable information.
Financial Reporting:
Assists in preparation of all month-end financial reporting i.e. balance sheet and expense statements, net
position.
Assists in preparation of all year-end financial reports.
Assists in preparation of all audit work papers as required by internal and independent auditors.
Other Responsibilities:
Prepares bi-annual sales tax refund report.
Assists in budget preparation for various funding sources as requested.
Assists in conservation of all Salvation Army resources.
Abides by all Salvation Army policies and procedures.
Assists in other ways requested by The Salvation Army management.
Performs other related work as required.
Materials and Equipment:
Keyboard Computer Shredder Printer Telephone Copier
Fax Machine Coin Counter/Wrapper Adding Machine
Minimum Qualifications Required:Educations and Experience:
High School Diploma or G.E.D. is required and an Associate’s degree from an accredited college or
university is preferred,
and
three years’ experience performing progressively responsible accounting work,
or
any equivalent combination of training and experience which provides the required knowledge, skills, and
abilities.
Licenses and Certifications:
None
Knowledge, Skills, and Abilities:
Knowledge of computer fundamentals.
Knowledge of accounting fundamentals.
Knowledge of math fundamentals.
Ability to proof financial documents and reports for accuracy and completeness.
Ability to organize work priorities.
Ability to perform multiple duties simultaneously.
Ability to interact and communicate well with other people.
Mental and Physical Abilities:
Ability to meet attendance requirements.
Ability to read, write, and communicate the English language.
Ability to type and keypunch information into a computer.
Ability to perform mathematical calculations.
Ability to sort and file documents alphabetically and numerically.
Ability to operate various general office equipment including a telephone, computer, and adding machine.
Ability to concentrate and pay close attention to detail with constant breaks in concentration associated
with answering phones.
Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or
walking.
Limited amount of physical effort required associated with walking, standing, lifting and carrying light
objects (less than 25 lbs.) 5-10% of work time.
