What are the responsibilities and job description for the Accounting Supervisor - 11-001 SC/Carson DHQ Divisional Headquarters position at The Salvation Army?
Mission Statement
The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.
Position Summary
The Accounts Payable Supervisor is responsible for overseeing the Accounts Payable (AP) function, leading a team of 10–12 staff members to ensure timely and accurate processing of AP transactions in compliance with The Salvation Army policies, procedures, and generally accepted accounting principles (GAAP). This role includes supervising daily AP operations, conducting reconciliations, supporting audits, and generating required reports. Additionally, the supervisor will provide training and support to field staff, offer technical assistance for financial systems, and manage bank-related payment processes. The role also involves evaluating and implementing process improvements to increase efficiency, accuracy, and compliance.
Essential Functions
Supervision of Accounts Payable Processes :
- Oversee daily AP processes to ensure invoices are accurately coded, entered, and paid on time; monitor AP and corporate credit card systems status daily and promptly resolve AP Pending items, Query items and items in the stages before completion.
- Manage month-end and year-end AP closing processes, ensuring accuracy and timeliness.
- Lead and supervise a team of 10–12 staff members, providing training, mentorship, and team-building to maintain smooth operations.
- Ensure compliance with company policies, GAAP, internal controls, and regulatory requirements.
- Review payment batches and check register, including EFTs and ACH transactions, and submit ACH batches for Controller approval.
- Review and approve payroll manual checks, utility bills, divisional account invoices, Trade bills, etc.
- Coordinate the approval of reimbursements and purchases through CARE timely.
- Administer and reconcile corporate credit card transactions.
- Review and coordination HATB (Historical Aged Trial Balance) and AP-related account reconciliations, addressing discrepancies promptly.
- Prepare and coordinate AP-related reports and analyses, including officers’ taxable expense reports, employee & officers’ monthly gift card log, property tax receivable reports, receivables for personal charges on corporate credit cards, etc.
- Manage 1099 reporting, ensuring W-9 forms are collected for all 1099 vendors and vendor data in accounting system is accurate. Responsible for issuing and filing 1099 annual forms before the due date.
- Resolve AP-related issues and inquiries by conducting necessary research.
- Foster a collaborative, high-performance work environment and provide development opportunities for team members.
Treasury Operations Related to Accounts Payable :
Training and Support :
PAY RATE : $90-$110K / yr
Working Conditions
Must work on-site and be available to work on weekends and holidays when necessary.
Minimum Qualifications
Skills, Knowledge & Abilities
Salary : $90,000 - $110,000
