Administrative Assistant (GENERAL)

We are seeking an experienced Administrative Assistant to join our team. The ideal candidate will have experience with providing clerical, development, and program support.

Duties:
General Office:

• General clerical duties include copying, faxing, mailing, and emailing. This will also include some maintenance of electronic and hard copy filing. Handle requests for information and data.
• Maintain office efficiency by ensuring office equipment is in working order, organize reception area, office supply closet, and copier area.
• Order supplies when needed and put in work orders for office machines as needed.
• Communicate messages to and from Area Coordinators to individuals/volunteers as needed.
• Maintain administrative files per Salvation Army records manual and retention schedules.
• Compile and enter all monthly statistic reports for CKAS departments and monitor accuracy.
• Issue and receive keys from staff upon arrival and departure of employment, as well as day to day for company vehicles.
• Employee driving privileges approvals and parking passes.
• Prepare agendas and schedules for meetings. Record, compile, and transcribe meeting minutes when necessary.

Development:

• Design materials for the promotion of any event, program, or as requested.
• Provide CRD staff with statistical reports when requested.
• Receive and direct Development department visitors, guests, and donors. Process applications and statistical information in a timely manner.
• Oversee production of Thank-you letters for all monetary donations and gift-in-kind donations. Responsible for running quarterly reports and sending statements to automatic donors. Responsible for periodically refreshing the content of thank you letter. Ensure the accuracy of thank you letters.
• Receive telephone requests for in-kind donation pick-ups, schedule pick-ups after consulting with Area Coordinators, record donations, and send thank you letters
• Any Development related duty as requested.

Additional Services:

• Assist with the various events that take place throughout the year.
• Organize and track the schedule for room and vehicle usage/reservations.
• Cover front desk (Wednesday, Thursday and Friday) and cover daily lunch.
• Assist with planning and setting up details for on-site meetings as needed, update office calendars on outlook and bulletin boards.
• Annual fleet vehicle inventory, vehicle registration, and insurance accuracy.

Experience:

• High school diploma or GED required
• 2 years’ experience in an Administrative Assistant position preferred
• Valid Driver’s license
• Proficient in Microsoft Office
• Exceptional communication, organization, and interpersonal skills.
• Good attitude, punctual, reliable

If you meet the qualifications listed above, please submit your resume for consideration. We look forward to hearing from you!

Job Type: Full-time

Pay: $17.00 - $19.00 per hour

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday
• No nights
• No weekends

Ability to Commute:

• Lexington, KY 40508 (Required)

Ability to Relocate:

• Lexington, KY 40508: Relocate before starting work (Required)

Work Location: In person

Salary : $17 - $19