Human Resources Assistant - Las Vegas

Description

Become part of the ARC HR team!

The Salvation Army (TSA), Adult Rehabilitation Centers (ARC) is a no-fee program to assist men & women in completing our drug / alcohol rehabilitation program. Our employees share in the contribution toward maintenance and effectiveness of the program which provides a greater sense of purpose and opportunity.

Our Las Vegas Adult Rehabilitation Center is seeking a full-time HR Assistant who will provide daily, functional and administrative support to the Human Resources Department. As the first point of contact for employee's queries on HR-related topics, this role will support the Center Warehouse and Administration as well as 5 retail stores in the Las Vegas area. The ideal candidate will have prior HR experience, be self-motivated, reliable, detail-oriented and ready to meet the demands of the position.

ESSENTIAL JOB DUTIES :

The Human Resources Assistant works closely with Regional HR Manager in the day-to day tasks responsibilities for the Human Resources Dept., at an ARC Center including, but not limited to administrative tasks, recruiting, onboarding, employee relations, benefits, workers compensation administration, safety and payroll. Although an emphasis will be in recruiting and hiring, this role takes on various HR tasks as described below :

Maintain staffing matrix for the Center and post job openings for vacant positions

Review applications and resumes, screen candidates and schedule for interview when applicable

Responsible for the pre-employment process for new hires including offer letter, background requests and references.

Provide orientation for new hires and ensure that all of the proper documents are signed and placed in the personnel record.

Update and maintain I-9 file

Create new employee personnel file and assure they are maintained according to ARC Command / Review Standards.

Copy employee records as needed

Assist with employee HRIS entries such as employee changes, deductions, terminations, etc.

Run various reports as requested by using HRIS and other software

Notify managers of upcoming employee evaluations schedule

Make TSAMM entries for Command FC Review

Set up new employees in OTIS Training website and assign training courses

Assist with lien and garnishment notices, ensuring that each party receives the correct paperwork and that deduction codes are entered in payroll system.

Report new WC claims and collect necessary paperwork for work-related injuries

Ensure all required labor and legal posters are present at each location

Become familiar with The Salvation Army Injury and Illness Prevention Program

Fulfill duties of Safety Supervisor as described in the IIPP

Assist with maintenance of OSHA Log 300 and 300A

Become familiar with company benefits offered and assist enrollment for new hires and annual open enrollment

Assist with maintenance of records for Authorized Drivers for ARC, including annual MVR and safety training.

Collect proper forms for DOT Driver Qualification Files

Provide backup to the Accounting office as necessary for HR / payroll-related matters.

Assist with employment and salary verification requests.

Other duties as requested by the Administrator, HR leadership or his / her designate.

QUALIFICATIONS :

AA degree preferred or suitable combination of skills and experience

Strong computer skills, including email, MS Office and related business & communication tools

Excellent organizational skills, detail-oriented and able to multi-task

Must be self-motivated, able to work with a minimum of supervision, and able to handle confidential matters

Effective written and verbal communication skills and able to interact with staff at all levels

Current valid Driver’s license

PHYSICAL REQUIREMENTS :

Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis.

Ability to grasp, push, pull objects such as files, file cabinet drawers, and other office equipment.

Ability to communicate clearly on the telephone.

Ability to lift up to 30 lbs

Ability to perform various repetitive motion tasks

Qualified individuals must be able to perform the essential duties of the position with or without accommodation.

A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position.

The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.

PAY AND BENEFITS OFFERED :

This position has a pay range of $19 - 21 / hr. at 37.5 hours per week. Additional weekly hours may be required. Pay offered will be based on prior experience.

Medical / Dental / Vision

Money Purchase Plan (employer paid)

403 (b) Option

Basic Life Insurance (employee paid)

Optional Additional Life Ins. for employee and dependents

Short- & Long-Term Disability plans

Vacation, Sick and Holidays

Employee Assistance Program (EAP)

Wellness Plan

Flexible Spending Account

AFLAC

Other employee discount benefits

Criminal background and reference check will be performed on final candidate

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities :

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Qualifications

Education

Required

• Associates or better in Human Resource Administration

Licenses & Certifications

Required

Experience

Required

2 years : Administrative Support

2 years : Computer Use / Microsoft Office

Preferred

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Salary : $19 - $21