What are the responsibilities and job description for the Commercial Administrative Assistant position at The Savings Bank?
GENERAL SUMMARY
Assists the Commercial Banking Group in supporting all facets of the department, including but not limited to, providing customer service to the commercial customers.
ESSENTIAL JOB FUNCTIONS*
- Assists with the management of the commercial loan pipeline, agenda, minutes and department calendar and prepares credit committee packages.
- Handles cash flow daily reporting.
- Pulls monthly system generated ticklers and reports for commercial portfolio.
- Prepares commitment letters for approved loans; prepares legal documentation for internal loans, maintains legal files and verifies documentation for accuracy and proper endorsements; orders and tracks appraisals; and orders and tracks environmental reports.
- Files and tracks all UCC-1 financing statements and UCC-3 continuation filings to ensure the Bank's security interest in collateral.
- Tracks and processes monthly accounts receivables agings from various borrowers.
- Maintains awareness of maturities, past-due loans and expirations; notifies Commercial Loan Officer of any discrepancies so that appropriate action can be taken.
- Reviews attorneys closing packages as necessary.
- Prepares loan disbursements, line advances and account transfers for Commercial Borrowers.
- Performs general administrative support duties including typing letters, generating reports, copying, filing and faxing.
- Interacts with other departments as it pertains to loan booking (loan servicing) and retail account set-ups and deposit transactions (retail banking).
- Required to participate in trainings, and comply with all Bank policies and procedures, as well as Federal and State banking laws and regulations
OTHER DUTIES AND RESPONSIBILITIES
- Performs additional duties, as assigned.
PREPARATION, KNOWLEDGE, SKILLS & ABILITIES
- High school diploma required.
- Bachelor’s degree or minimum of 5 years’ banking experience preferred.
- Minimum 2 years’ experience with commercial lending or background with legal documentation.
- Excellent interpersonal and communication skills.
- Strong computer skills.
- Time management skills.
- Ability to exercise sound judgment and be a self-starter.
- Ability to work in fast paced environment and ability/flexibility to multitask with time sensitive assignments.
- Attention to detail.
- Willingness to attend seminars and/or classes to enhance knowledge of the commercial administrative function.
SUPERVISORY RESPONSIBILITY
- None.
WORKING CONDITIONS/PHYSICAL DEMANDS
- Normal office environment.
- While performing the duties of this job, sitting/standing is regularly required for long periods of time. The job frequently requires speaking or hearing. Specific vision abilities required by this job include close vision and the ability to adjust focus. This job requires frequent computer monitor use.
