What are the responsibilities and job description for the Bilingual Secretary I position at The School District of Philadelphia?
The School District of Philadelphia is the cornerstone provider of public education in Philadelphia. For forward-thinking administrators and educators, opportunities abound. Over 131,000 students entrusted to the District arrive at school every day with an extraordinary range of needs and aspirations. We are committed to delivering on their right to an excellent public school education, and we are particularly focused on ensuring every student has access to exceptional educational opportunities. Equity is our mandate. Will you join us?
Job Summary
Provides clerical support in an assigned office or school. Performs varied clerical tasks which include typing, filing, scheduling and answering telephones.
Essential Functions
- Types correspondence, reports, and various forms including accounting and fiscal statements.
- Composes and types form letters or answers to routine correspondence.
- Assembles statistical information for various reports.
- Answers telephones and personal inquiries which require knowledge of school and administrative rules, regulations and procedures; routes visitors and calls; secures and releases routine information.
- Operates a personal computer to perform word processing and other functions relative to assigned work.
- Sorts correspondence, checks, vouchers, index cards, and other materials; maintains and purges files.
- Posts and maintains records for personnel, payroll, equipment, pupils and other areas as needed.
- Prepares requisitions for and maintains records of supplies and equipment.
- Schedules meetings for superior or other personnel.
- Operates copy and fax machines.
Minimum Requirements
- High school diploma or equivalent.
Knowledge, Skills and Abilities
- Knowledge of:
○ office practices and procedures, and the operation and maintenance of standard office equipment.
○ basic personal computer equipment and word processing functions.
○ business English, spelling and arithmetic.
- Ability to:
○ type from clear copy at a minimum speed of 40 net corrected words per minute.
○ use a personal computer and word processing software effectively.
○ perform moderately varied arithmetic computations and tabulations accurately with reasonable speed.
○ maintain clerical records and prepare report forms.
○ learn the rules and regulations of administrative or school offices.
○ understand and carry out written and oral directions.
○ speak English and the appropriate foreign language fluently.
○ read and write English and the appropriate foreign language fluently.
○ establish and maintain effective working relationships.
