Program Coordinator, Facilities Management

Department: Program coordinator - Facilities Management and Services

The School District of Philadelphia is committed to becoming the fastest improving District in the country and transforming the educational opportunities it offers to our city’s more than 200,000 students. The District seeks leaders who have a passion for working with schools and communities who are committed to ensuring all students achieve. Serving a population as diverse as ours requires creativity, commitment and vision.

Will you join us?

Job Summary

For Facilities Management Services, oversees the implementation of the programmatic activities. Oversees the program operations and assures that the programmatic operations are in compliance with the grant, operating budget or charter agreement for the assigned area.

Essential Functions

Facilities Management and Services Specialty

• Oversees components of the financial and administrative operations within the assigned area.

• Ensures that staff is adequately trained to perform their duties.

• Establishes goals to ensure that financial and administrative functions are performed efficiently and that deadlines are met.

• Ensures that department personnel are working in collaboration with one another.

• Assists with the implementation of policies and procedures for supporting the department through sound financial and administrative practices.

• Evaluates current financial and administrative practices and makes recommendations for efficiencies; oversees implementation of these efficiencies as assigned.

• Assures the quality and proficiency of the unit through analysis of financial processes, to include data analysis, and makes recommendations for process improvements.

• Oversees quality assurance and compliance for financial and administrative operations, to include reviews of work orders, utility accounts, financial transfers, employee reimbursement, accounts payable/receivable, and collections for reimbursements for services provided by the department.

• Assists with the collection of data and evaluation of departmental effectiveness; works with members of the implementation team to help organize and compile performance reports.

• Perform other duties as assigned.

Minimum Requirements

• Bachelor’s degree from an accredited college or university.

• Two years of full-time, paid, professional experience in program management, implementation, data collections and research, which has included experience with academic enrichment in a large urban district or overseeing components of financial and administrative operations in a large organization.

OR

• Any combination of training and experience determined to be acceptable by the Office of Talent.

NOTE: An applicant who does not meet the minimum education or work experience requirements listed above may be considered if, at the sole discretion of the Talent Office, they have a unique combination of education and work experiences that indicates potential for success in this role.

Knowledge, Skills and Abilities

Demonstrated knowledge of:

• the principles and current practices in the area of financial management and processing.

• the methods and techniques utilized in effective program planning, design, and administration.

• software applications used to maintain databases and financial records.

Demonstrated ability to:

• create and maintain databases, design spreadsheets and create reports and documents.

• assess the effectiveness of activities and/or vendors and to make recommendations for modifications as needed.

• function as an entrepreneurial self-starter and as a member of a team.

• work on multiple projects simultaneously and prioritize competing assignments.

• formulate solutions to complex problems and develop strategies to address the identified issues based on quantitative and/or qualitative evidence. coordinate professional development activities.

• build and maintain strong, effective working relationships across all levels of an organization.

• understand, interpret and analyze a variety of data sources.

• design and develop systems, tools, and schedules for collecting, maintaining, and reporting on performance data.

• assist with the implementation of strategic initiatives.

• adapt to different situations, particularly when new information is provided.

• use MS Word, Excel, and PowerPoint.

• communicate effectively, both orally and in writing

• understand, interpret and analyze a variety of data sources.

• design and develop systems, tools, and schedules for collecting, maintaining, and reporting on performance data.

• assist with the implementation of strategic initiatives.

• adapt to different situations, particularly when new information is provided.

• use MS Word, Excel, and PowerPoint.

• communicate effectively, both orally and in writing.

Disclaimer

The above statements are intended to describe the general nature and level of work being

performed by people assigned to this classification. They are not to be construed as an

exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Nondiscrimination

The School District of Philadelphia provides equal employment opportunities to all

employees and applicants for employment without regard to race, color, age, creed, religion,

sex, sexual orientation, ancestry, national origin, disability, pregnancy, marital status, gender

identity, or genetic information. Please refer to Board Policy 348 for further information

regarding the District's commitment to Nondiscrimination in Employment Practices.