Program Manager

Title: Program Manager, Operations and Grants Development

Department: School Organization & Management

Reports To: Executive Director, School Organization

The School District of Philadelphia is committed to becoming the fastest improving District in the country and transforming the educational opportunities it offers to our city’s more than 200,000 students. The District seeks leaders who have a passion for working with schools and communities who are committed to ensuring all students achieve. Serving a population as diverse as ours requires creativity, commitment and vision. Will you join us?

Job Summary

Coordinates and monitors Prekindergarten Head Start (PKHS), ELECT/CTC, Family Literacy related service components under the aegis of the Office of Early Childhood Education. Ensures that all mandated federal/state rules and regulations regarding enrollment are adhered to. Oversees the single application process for both prekindergarten programs. Acts as a resource person to community-based partner agencies regarding prekindergarten enrollment. Provides support to itinerant and site-based District personnel as well as for staff from various community-based partner or contracted agencies on using the data management system for enrollment. Coordinates and monitors menu of services and supports and related service components under the aegis of the Office of Curriculum, Instruction and Assessment. Coordinates and provides direction for Professional Development offered to the schools based on their needs and requests for support. Oversees programmatic and budget activities for grant-funded programs. Assists the Assistant Superintendent in achieving programmatic effectiveness in the operational aspects while maintaining compliance with all applicable federal, state and local guidelines. Provides leadership for and directly participates in all operational phases from initial project design through summative evaluation, with a particular emphasis on delivery of support to schools. Acts as a resource person for menu of supports for itinerant and site-based District personnel as well as for staff from various community-based partner or contracted agencies. Coordinates, plans and provides direction to staff engaged in training and the provision of technical assistance for prevention, intervention and behavioral health services. Oversees the response to behavioral health emergencies/crises and the aftermath of traumas that affect school communities. Develops and implementsstrategies that supports a positive school climate and promotes the social, emotional, behavioral, and cognitive programs and services to families and ensures compliance with the State’s mandated Student Assistance Process (SAP). Assists the Deputy Chief, Specialized Services in achieving programmatic effectiveness in the operational aspects while maintaining compliance with all applicable federal, state and local guidelines. For the Office of the Board of Education performs a wide array of functions in support of the Board and its individual members. Manage several of these functions including the oversight and coordination of Board meetings, oversight and coordination of constituent outreach to the Board and oversight and coordination of the work of the Student Board Representatives. Plans and implements new and innovative approaches to this work and will ensure all activities are implemented with fidelity and that the programs are welcoming to the public and in compliance with Board policies and procedures. Collaborates on the development and implementation of policy in the Board of Education office and across the School District of Philadelphia. Coordinates, plans and provides direction to staff in the integration of environmental, capital and condition assessment into the computerized maintenance management system (CMMS). Manages the operation and maintenance of the organization’s bus and non-bus fleet. Oversees compliance of all applicable local, state and federal regulations, and provides reporting as it relates to the fleet. Develops and implements vehicle and equipment preventive maintenance programs. Manages fleet department budgets. Manages in-house staffs under Fleet Management unit, including foremen, mechanics and other support staffs. Develops and maintains outside vendor and service provider relationships. Provides input to strategic decisions that affect the Department of Transportation Services or Facilities. Must be capable of resolving escalated issues arising from operations and requiring coordination with other departments. Coordinates and implements the District’s family engagement strategy, developing programs and strategies that support meaningful district-wide engagement and partnership among schools and families. Manages and oversees through subordinate staff, day-to-day activities in cultivating deep expertise in local community issues and ensuring that families have the information, services and support they need to help their children to be successful. Oversees day-to-day operation of McKinney-Vento programming ensuring successful implementation of goals as related to grant application with Pennsylvania Department of Education. Leads the planning, development, and implementation of a comprehensive HIV/STD prevention program that strengthens the instruction and delivery of sexual health education, increases access to and use of key health services in schools and the community, and establishes safe and supportive environments in homes and schools. Connects Opportunity Network providers with community organizations, partners and supports to best support students increasing extracurricular opportunities for students and enhancing their experience in the programs. Identifies, procure and deliver technical assistance to the Opportunity Network providers in the areas of operational, social-emotional, instructional and community engagement. Assists with contractual responsibility monitoring of both School District and provider roles and responsibilities in key aspects of contract compliance. Provides support in achieving programmatic effectiveness in the operational aspects while maintaining compliance with all applicable federal, state and local guidelines. Assists with the coordination and development of programs, services, and operations of the Multilingual Family Support Unit, with focus on language access, multilingual family engagement, and community partnerships. Oversees subordinate staff, as they cultivate expertise on issues of transition to life in the United States. Supports office leadership with planning, training and managing access to District-wide information systems. Works with leadership to maintain documentation of specialized access and develops access profiles. Works across offices to create training schedules and to support functional users in learning about District core systems while coordinating and maintaining training records. Develops systems to capture District practices and works with offices to implement systems to manage user profiles and access in District core systems. Handles enterprise information, including confidential and sensitive data and/or systems logs professionally and securely. Manages the delivery of professional development for Student Support Services staff. Leads and manages 1:1 student and staff device initiatives under the direction of the Office of Educational Technology. The Program Manager oversees the District’s 1:1 device program and communicates with schools and offices to ensure inventory records are current and that schools and offices remain 1:1 as students and staff move in and out of the District. The Program Manager will need to communicate with office leads as well as principals and be able to provide inventory management support and training. The Program Manager oversees the coordination of Board member projects and committees for the Board of Education (“Board”). Oversees and manages key short term and long term projects that are aligned to Board priorities. Plans and implements new and innovative approaches to community engaged projects and initiatives. Serves as the primary point of contact between the Board’s Advisory groups and coordinates all programmatic activities. Performs a wide array of functions in support of the Board and its individual members. Manage several of these functions including the oversight andcoordination of Board meetings, oversight and coordination of Board logistics, and oversight and coordination of administrative duties related to the Office of the Board of Education. Plans and implements new and development of students in order to maximize opportunities for learning. Builds effective systems that enhance innovative approaches to this work and will ensure all activities are implemented with fidelity and that the programs are welcoming to the public and in compliance with Board policies and procedures. Collaborates on the development and implementation of policy in the Board of Education office and across the School District of Philadelphia. Oversees and manages the work of the Student Board Representatives and the Parent and Community Advisory Council. The Program Manager will plan and implement new and innovative approaches to community engaged projects and initiatives. Serves as the primary point of contact between the Board’s Advisory groups and coordinates all programmatic activities.

School Organization & Management Specialty

• Administer the process of high school credit transcription and validation for all high school students to include but not limited to:

• All students entering the school district from any charter or out of district school
• All students returning from any placement Dependent and Delinquent
• All students entering the school district from any foreign country
• All students graduating from approved private placement schools

• Manage the homeschooling process and maintain all homeschooling records for The School District of Philadelphia

• Organize homeschooling meetings for parents requiring assistance with the process

• Educate parents about the differences between homeschooling, cyber school, and private tutoring.

• Guide parents in selecting the best educational option for their student—homeschooling, cyber school, or private tutoring.

• Attend homeschooling conferences as needed.

• Stay updated on and implement any changes to Pennsylvania homeschooling laws.

• Serve as the point of contact for judges, parole officers, and juvenile placements regarding student credit and status inquiries.

• Facilitate the graduation process for students returning from placement and those graduating from approved private placement schools by evaluating transcripts to ensure they meet school district graduation requirements.

• Mark students as graduated in Infinite Campus.

• Transcribe student credits into Infinite Campus.

• Order student diplomas as needed.

• Assist the Student Records Department in correcting errors on archived records or transcripts.

• Complete special projects as assigned within the Office of School Organization & Management.

• Provide excellent customer service to all internal and external customers.

Minimum Requirements

• Master’s degree from an accredited college or university.

• Five years of full-time, paid, professional experience in project management or program implementation involving grants.

OR

Any equivalent combination of training and experience determined to be acceptable by the Office of Talent.

NOTE: An applicant who does not meet the minimum education or work experience requirements listed above may be considered if, at the sole discretion of the Talent Office, they have a unique combination of education and work experiences that indicates potential for success in this role.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Nondiscrimination

The School District of Philadelphia provides equal employment opportunities to all employees and applicants for employment without regard to race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin, disability, pregnancy, marital status, gender identity, or genetic information. Please refer to Board Policy 348 for further information regarding the District's commitment to Nondiscrimination in Employment Practices.