What are the responsibilities and job description for the Real Property Management Specialist position at The School District of Philadelphia?
Job Description
This is a full-time, PFT role. The salary grade for this posting is 0030 . The salary range is $59,620 to $75,349 . Please note that the final salary will be determined by our Classification and Compensation team after reviewing the candidate's experience and considering our internal salary equity.
Title : Real Property Management Specialist
Department : Facilities & Operations
Reports To : Real Property Management Administrator
The School District of Philadelphia is committed to becoming the fastest improving District in the country and transforming the educational opportunities it offers to our city's more than 200,000 students. The District seeks leaders who have a passion for working with schools and communities who are committed to ensuring all students achieve. Serving a population as diverse as ours requires creativity, commitment and vision. Will you join us?
Job Summary
Leases and acquires real property for use by the School District. Provides property
management services including the lease or acquisition of property for educational or
general administrative purposes. Surveys prospective sites for District use, inspects
buildings for conformance to city building and fire codes, as well as zoning, and related
ordinances, and applies for necessary licenses and zoning permits. Confers with
property owners, church boards, community groups and governmental officials in the
negotiation of purchase and lease agreements, and oversees the functions of the office,
includes monitoring leases, reviewing lease and utility payments, and preparing Direct
Expenditure Requisitions.
Essential Functions
- Conducts surveys of properties proposed for use as administrative, instructional or day
care facilities to see if they provide adequate accommodations to meet proposed lease
or purchase needs; notes, on appropriate forms, the essential features and description
of the property; surveys area adjacent to building to evaluate its accessibility to public
transportation and proximity to other schools where appropriate.
building and fire codes and related ordinances; may take measurements and check
square footage to determine suitability for use; reviews property survey reports for
exact boundaries, dimensions, and nature and extent of violations or other improper or
unsafe conditions; discuss findings with owners or their agents and discusses means
of correcting violations; recommends site selection based upon analysis of area
inspections and departmental needs.
governmental officials and other interested groups and individuals for preliminary
negotiations regarding lease or purchase of sites; discusses leases and terms, and
attempts to obtain the most favorable conditions based on the School District's degree
of need; applies standard formulas to develop monthly rental proposal for submission
to the School Board, subject to supervisory approval; meets with School District
administrators regarding possible sites and leasing terms and to discuss problem
situations.
serves as a liaison between property owners and occupants; responds to complaints
regarding the condition of leased facilities; investigates reports by on-site administrator
of deficiencies such as lack of heat, water, or electricity; initiates corrective action by
contacting owners or their agent; tracks problems to insure swift resolution and
continued compliance with approved standards; complies information from inspections
and prepares a variety of reports to document inspection activities.
and utility companies to insure accuracy and timeliness; prepares appropriate letters
and DER's; assists in the preparation of board resolutions and leases; contacts leasing
agency prior to expiration of lease to discuss renewal terms; renegotiates lease if
required; prepares and sends termination of lease notices as appropriate.
property, both occupied and vacant; gathers data and conducts research necessary for
monitors District-owned land banks to insure continued adherence to various
governmental codes; conducts periodic inspections of sites to check for problems that
may arise; responds to violation notices issued on vacant properties; conducts title
searches to determine ownership of property; may represent the District in accident
cases in relation to ownership of property.
Qualifications
Minimum Requirements
real property, which has included negotiating and concluding sales, purchases, and
leasing transactions, one year of which has involved inspecting facilities for adherence
to various governmental codes.
by the Office of Human Resources.
Certificates / Licenses
Commonwealth of Pennsylvania prior to appointment and during tenure of employment
as a Real Property Management Specialist.
NOTE : An applicant who does not meet the minimum education or work experience requirements listed above may be considered if, at the sole discretion of the Talent Office, they have a unique combination of education and work experiences that indicates potential for success in this role.
Knowledge, Skills and Abilities
Demonstrated knowledge of :
o the principles, practices and techniques of leasing and purchasing real property.
o the methods, practices and techniques used to negotiate and conclude leasing
transactions.
o building and fire codes and related ordinances and regulations as they apply to
the inspection of facilities.
o the applicable laws, guidelines, regulations, and reporting requirements relating
to land title work and real estate transaction.
o inspection methods and techniques.
Demonstrated ability to :
o effectively negotiate with property owners for the lease or acquisition of real
property.
o conduct inspections and enforce codes, ordinances and regulations firmly and
tactfully.
o oversee and review functions of technical and clerical staff.
o express oneself clearly and concisely, both orally and in writing.
o maintain accurate records and prepare reports.
o establish and maintain effective working relationships.
Disclaimer
The above statements are intended to describe the general nature and level of work
being performed by people assigned to this classification. They are not to be construed
as an exhaustive list of all responsibilities, duties, and skills required of personnel so
classified.
Nondiscrimination
The School District of Philadelphia provides equal employment opportunities to all employees and applicants for employment without regard to race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin, disability, pregnancy, marital status, gender identity, or genetic information. Please refer to Board Policy 348 for further information regarding the District's commitment to Nondiscrimination in Employment Practices.
Salary : $59,620 - $75,349
