What are the responsibilities and job description for the Meeting Planner position at The Scientific Consulting Group, Inc.?
Consulting firm in Gaithersburg, MD is seeking a full-time, permanent meeting planner to join our team. This is a hybrid position and the ability to work on-site in the DC area is a requirement. The candidate must be proficient with virtual, hybrid, and in-person meeting management and be able to travel when needed.
Duties & Responsibilities
- Leads the coordination of all aspects of events (budgeting oversight, pre-planning, logistics, travel, lodging, onsite execution, vendor management, post-wrap-up).
- Develops detailed event-specific task and project work plans.
- Coordinates site selection.
- Leads contract negotiations and prepares supplier agreements and contracts for clients’ review and approval.
- Reviews and approves BEOs.
- Oversees and manages venue and supplier activities onsite.
- Hosts virtual and hybrid meetings, providing technical support as needed.
- Assists with the development of registration websites for events and provides regular client updates.
- Serves as point of contact for clients, meeting participants, and speakers.
- Develops participant communications for internal and client approval.
- Works with speakers to obtain, format, and load presentations for events.
- Works with clients to develop meeting materials.
- Finalizes any additional post-meeting tasks – distribute thank you letters, event surveys, etc.
- Regularly reports on planning activities.
Skills & Requirements
- Ability to manage multiple tasks effectively.
- Ability to work independently and as part of a team, within short timeframes.
- Attention to detail including deadlines and quality control.
- Strong written and verbal communication skills.
- Demonstrated meeting planning skills.
- Proficient with Microsoft products (Word, Excel, PowerPoint).
- Proficient with virtual meeting platforms including Zoom, WebEx, and others.
- Ability to plan and execute both on-site and hybrid meetings in the Washington, DC area.
Education & Experience
- Bachelor’s degree in hospitality management, business, marketing, public relations, or communications preferred.
- CMP, CGMP, DES, or CEM certification desired.
- Knowledge of government event planning is a plus.
- Minimum of 5 years of related experience is required.
Interested candidates must submit a resume and cover letter.
SCG is committed to the principle of equal employment opportunity for all applicants and employees and to providing a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements, qualifications, and merit without regard to any status protected by laws and regulations.
Job Type: Full-time
Pay: $65,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible schedule
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
- Bachelor's (Preferred)
Experience:
- government meeting planning: 2 years (Preferred)
Ability to Commute:
- Gaithersburg, MD 20878 (Required)
Willingness to travel:
- 25% (Required)
Work Location: Hybrid remote in Gaithersburg, MD 20878
Salary : $65,000 - $75,000